Fleet Operations Coordinator (Coordinator II - CPPW) - Updated Virtual Meet and Greet

The Position

The Fleet Operations Coordinator works closely with the Fleet Business Operations staff, reporting any issues with the vendor relationship including performance issues, and invoice discrepancies. This position will also work with Vehicle Acquisitions Analysts (spec writers) to learn the principles and Standard Operating Procedures of writing vehicle specifications and ensuring that the work of vendors meets CityFleet’s quality standards.

Position responsibilities include a wide range of tasks, including developing written quality standards and quality control checklists for vehicle maintenance & repair, autobody restoration, upfitting & after-market accessory installation, detailing, and other work performed by CityFleet’s vendors, assisting in preparing solicitations and ranking responses, reviewing & approving invoices for payment, dispute resolution, performing research, writing reports, analyzing data, ensuring regulatory compliance, and interacting with internal customers, external vendors, and other individuals. The Coordinator may also provide project management support and provide lead work direction for other program staff. Other duties as assigned.

About the Bureau:

The Bureau of Fleet & Facilities is part of the City Operations Service Area and provides leadership and strategic support for its CityFleet and Facilities Services divisions. CityFleet acquires and maintains the City’s vehicle fleet, while Facilities Services operates and maintains a portfolio of City buildings. Facilities Services owns and operates approximately one-third of the City of Portland’s building stock, primarily the City’s office buildings, civic facilities, and public safety facilities. Facilities also provides real property services, such as leasing, real property acquisitions, and real property dispositions, to all City bureaus.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Wednesday, January 29, 2925 at 12:00PM Pacific Time (US and Canada)

Meeting ID: 840 8151 1127

To Qualify

The following minimum qualifications are required for this position:

• 
  Experience in customer service and conflict resolution.
• Ability to learn, analyze, interpret, explain and apply relevant laws, regulations, City rules, policies and procedures.
• Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
• Experience utilizing enterprise specific technology (such as Fleet Management Information Systems) and general office software, including Outlook, Word, and Excel.
• Experience communicating clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents.
• Experience in procuring and maintaining light, medium, and heavy vehicles and equipment including passenger vehicles, trucks, and specialty machinery.

The Recruitment Process

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Hiring bureau will review and select candidates to interview.

• A start date will be determined after all conditions of employment have been met.

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity