Facilities Project Coordinator

Job Description:       Facilities Project Coordinator

Classification:          IIIC

Reports To:              Facilities Administrator

FLSA Status:             Non-Exempt

Position Summary:

The Facilities Project Coordinator works under the direct supervision of the Director of Facilities and is responsible for coordinating and documenting various facilities projects. This role involves assisting in the creation of project scopes of work, coordinating meetings with vendors, monitoring project progress, and developing standard operating procedures and building standards. The Facilities Project Coordinator also inspects contractor work, collaborates with the Facilities Clerk on purchase orders and project budgets, manages facilities drawings and documents, and reviews vendor proposals. Proficiency in Excel, Word, Teams, Sharepoint, and Outlook is essential for this role. Experience with work order software, AutoCAD, OSHA guidelines, and finance software is preferred.

Responsibilities:

• Assist in creating project scopes of work and charters.
• Coordinate meetings with project vendors and department.
• Monitor and document the progress of projects and assigned work.
• Develop standard operating procedures and facilities building standards.
• Inspect contractor work to ensure compliance with district standards.
• Collaborate with the Facilities Clerk to create purchase orders and track project budgets.
• Manage facilities drawings and documents.
• Obtain and review proposals from vendors.
• Create and update assets, work orders, and preventative maintenance orders in work order software.
• Monitor and coordinate work order requests and preventative maintenance requests.
• Perform other duties as assigned.

Requirements:

• Proficient in Microsoft Excel, Word, Teams, Sharepoint, and Outlook.
• Preferred experience with work order software, AutoCAD, OSHA guidelines, and finance software.
• Strong organizational and project coordination skills.
• Attention to detail and ability to document project progress accurately.
• Excellent communication and interpersonal skills.
• Ability to coordinate and collaborate with multiple stakeholders.
• Knowledge of facilities management principles and building standards.
• Familiarity with contractor inspections and quality control.
• Strong problem-solving and multitasking abilities.
• Flexibility to adapt to changing priorities and deadlines.
• High school diploma or equivalent is required; additional education or training in project management, facilities management, or a related field is preferred.
• Oregon Fingerprint and Criminal Check clearance required.

Work Schedule: 12-month employee, 260 work days, 8 hrs per day

Salary : $26 - $41