Contracts & Compliance Supervisor (Supervisor II)

The Bureau of Fleet & Facilities (BFF) – Facilities Services Division -- manages over 1.5 million square feet of City-owned real property across 18 of the City’s highest-profile civic buildings and public safety facility assets, valued at over $1 billion. Facilities provides comprehensive property management services for these facilities, including building operations management, facility maintenance and repair, space planning and moves management, and capital project development and management. The organization is also responsible for ad hoc real estate services for all City bureaus (acquisitions, dispositions, leasing), and leads citywide long-range real property planning studies as requested by City leadership.

The Contracts & Compliance Supervisor is responsible for supervision of staff and processes associated with Facilities financial and safety compliance controls. This position will oversee a represented and non-represented team of 2 Contract Administrators, 1 Safety Specialist, 1 Vendor Coordinator, and 1 Acquisitions Specialist. This position will provide expertise in decentralized contract and procurement support, overseeing the work of external resources such as contractors and vendors, ensuring BFF Facilities has programs in place and is fully compliant with all OSHA rules and regulations. This position will rotate through after-hours on-call duty responsibilities as needed and provide support services to all BFF Facilities teams.

This position is essential and will provide logistical supervision and support during emergency operations.

Responsibilities Include:

• Recruit, hire, schedule, assign work to, and supervise staff, including technical employees and volunteers.
• Develop job tasks and responsibilities, performance requirements, and personal development targets for staff; provide instruction for performance improvement and development; assign and monitor staff work plans; organize and lead staff meetings; evaluate performance and complete annual performance reviews; recommend discipline as necessary.
• Lead, supervise, and assist the organizational unit; create a positive and supportive work environment; enforce workplace safety; promote an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
• Create standard practices, policies, and procedures for day-to-day operations of the diverse and/or technical unit, programs, projects, or tasks; establish goals and direction and communicate expectations to staff.
• Plan, develop, implement, and administer unit and Bureau/Office programs and projects.
• Develop and monitor unit performance and identify opportunities for improvement; oversee development of new tasks and responsibilities for programs and projects.
• Ensure that critical unit functions are completed, and tasks and duties assigned to staff are achieved within schedule and budget, or progressing as scheduled.
• Communicate the status of programs, projects, and tasks with management and other related units and make recommendations and adjustments as necessary.
• Participate in the development and administration of the BFF budget, including cost analysis of programs, projects, and staff; may assist in the development and administration of other Bureau/Office budgets.
• Prepare, review, and oversee BFF contracts with contractors and consultants; approve invoices; monitor compliance.

1. Experience overseeing contract development, procurement processes, and vendor management, including ensuring compliance with local, state, and federal regulations, preferably within a public agency or customer service-related field.
2. Experience developing, implementing and evaluating workplace safety programs and initiatives to ensure compliance with OSHA standards.
3. Experience recruiting, hiring, training, and supervising a multidisciplinary team, including both represented and non-represented employees, while fostering a positive and equitable work environment.
4. Experience in developing, monitoring, and administering budgets, as well as performing cost analysis for programs, projects, and staff resources.

• Be able to provide logistical supervision and support during emergency operations, including participating in after-hours on-call responsibilities.
• Be able to work from various worksites within City limits, as needed.

• Resume
• Cover Letter
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) 

• Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attach materials not requested. 
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.  
• All applications must be submitted via the City's online application process.  E-mailed and/or faxed applications will not be accepted.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Hiring bureau will review and select candidates to interview.

• A start date will be determined after all conditions of employment have been met.

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 
• Work Status
• Equal Employment Opportunity

Salary : $107,266 - $151,882