Grants Analyst II - CPPW

Are you a strategic, collaborative, and innovative leader with proven experience in creating and administering grant programs?  

Are you a detail-oriented individual who enjoys interpreting and applying federal, state, and city codes and policies to your work?

You may be the Grants Analyst II we are seeking!

Job Appointment: Fulltime
Work Schedule: Monday- Friday 8 AM-5 PM, alternative schedule available
Work Location:  Portland building, 1120 SW Fifth Avenue, Portland, OR 97204
Benefit: Please check our benefits tab for an overview of benefits for this position
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. 

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

The City of Portland Bureau of Environmental Services (BES) is seeking a Grant Analyst II to play a vital role in furthering the development of the bureau’s alternative funding strategy and portfolio.  

The primary responsibility of this role is to implement the bureau’s “cradle-to-grave” alternative funding strategy and management through grant and loan-making processes, support to Project Managers in administering subrecipient awards, assistance with related procurements and contracting, and ensuring compliance requirements have been met.  Additional duties may include support for BES community grant-making programs.  

The position resides in the Business Services Group (BSG) and will work closely with the Office of Government Relations, Grant Management Division, BES Financial Planning and Portfolio Management, Grant Program Managers, Project Managers, agency grantors, and community partner grantees.  

Considering the City’s transition to a new form of government, this individual will need to be flexible in meeting the needs of an evolving role in support of the Public Works Service Area.

What you’ll get to do: 

• Convene advisory committee, interpret funding requirements, and refine business processes for grant and alternative funding application decisions. 
• Interpret funding criteria, requirements, and risk to inform bureau decision-making.
• Liaising with Public Works Service Area bureaus to build joint capacity and streamlining for robust grant programming and compliance.
• Match funding opportunities to bureau work.
• Network with city stakeholders and Grantors.
• Develop grant applications to federal, state, and local grantors in collaboration with Grants Management Office and bureau Project Managers.
• Oversee compliance with all grant requirements, including subrecipient monitoring and programmatic reporting.
• Draft, review, and administer contracts and subrecipient agreements funded by Grantors.
• Execute community grant agreements in support of BES Grant Programs and their Grantees.
• Maintain tracking and filing systems for pending applications and grant management documents.
• Remedy compliance issues when they arise.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES).  Together, we are re-imagining the work we do to ensure it aligns with Our Values:

• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our city and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our city and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. 

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov

Our BES 10-Year Strategic Plan can be found here: download (portland.gov)

Questions?:
Terrol Johnson
Senior Recruiter
terrol.johnson@portlandoregon.gov

Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

1. Experience managing grant processes, including understanding federal, state, and/or local grant-making regulations and procedures.
2. Experience analyzing complex systems and situations, identifying issues, and working collaboratively to devise effective solutions within established procedures and guidelines.
3. Experience communicating clearly, logically, and persuasively, both verbally and in writing, preparing concise and comprehensive reports, presentations, correspondence, and other documents.
4. Experience drafting, reviewing, and amending grant agreements and reports.
5. Ability to manage multiple projects and maintain schedules to ensure compliance with application, reporting, and regulatory requirements.
6. Ability to work collaboratively with a diverse group of individuals, including team members and external partners, to achieve project and organizational goals.

Additional Requirements

Although not required, the following are desirable:

• Project Management, Change Management, or equivalent certification.
• Experience working with grants from FEMA, EPA, the State of Oregon, or Metro Regional Government.

STEP 1: Apply online between April 7, 2025 and April 28, 2025

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
• Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
• Application Tips:
• Your cover letter can exceed one page but no more than three to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process. 

BOLI: Equal pay For Workers: State of Oregon
Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

• A start date will be determined after all conditions of employment have been met.

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month.  If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

Salary : $47 - $61