Urban Forestry Division Financial and Administrative Lead (Analyst II - CPPW)

• Monitor and report on financial performance, including quality control and recurrent updates.
• Maintain relationships with cost center managers to ensure accountability and accurate financial reporting.
• Act as the division liaison with Service Area/Vibrant Communities Finance for budget development and external reporting.
• Support the development of urban forest management budgets and strategies.
• Research and track financial plans affecting urban forest infrastructure.
• Identify funding needs and develop requests for new funds while evaluating grant opportunities.
• Track position management and team composition, ensuring effective resource allocation.
• Draft and maintain internal division systems, standard operating procedures, and policies.
• Coordinate with the bureau and serve as the administrative liaison for the division.
• Organize division meetings, events, and communications to ensure team cohesion and engagement.
• Prepare for and manage space reservations and virtual meeting platforms.
• Compile minutes and maintain information such as websites.
• Ensure compliance with public meeting laws and recruitment processes.
• Manage procurement, contracting, billing, and timekeeping processes.
• Provide scheduling and event support, including meeting preparation and follow-up.
• Assist in staff recruitment, performance management, and onboarding processes.
• Create and distribute division communications, reports, and presentations.

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the Americans with Disabilities Act, then please contact the Recruiter or Program Lead for assistance.

1. Ability to lead the administration of complex, multi-million-dollar government finances and budgets, ensuring accuracy and strategic development of annual and multi-year budgets.
2. Experience developing and delivering administrative services for a high-visibility organization, including internal and external communications, program coordination, and human resources support.
3. Ability to communicate effectively and professionally, both verbally and in writing, including the preparation of reports, memos, and presentations.
4. Experience and fluency with software, databases, and technology platforms used for documentation, workflow, and financial management.
5. Ability to work independently, collaboratively, and effectively with diverse staff and members of the public.

• Cover letter: Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

• Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.  
• All applications must be submitted via the City's online application process.
• E-mailed and/or faxed applications will not be accepted. 

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

• A start date will be determined after all conditions of employment have been met.

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations 

Salary : $97,510 - $126,693