What are the responsibilities and job description for the Senior Purchasing Agent position at City of Punta Gorda?

Normal Work Schedule: Monday – Friday 8:00am to 4:30pm. Additional hours, including weekends and holidays may be required.

Position Summary:

A senior paraprofessional position responsible for processing complex purchase request for construction, services, materials/supplies, equipment and services for City departments, which are primarily over the sealed solicitation threshold.

ESSENTIAL FUNCTIONS AND DUTIES include the following. Other duties may be assigned as dictated by operational necessity.

Assists Departments in the development of specifications.
Review Department specifications and plans for completeness and accuracy.
Manages the solicitation process, primarily for large complex purchases, complex construction projects, request for proposal, and request for qualification from preparation through the award of Agreement or Purchase Order.
Authorized to award Purchase Orders up to and including $5,000.
Manages the contract administration for assigned projects through the completion of the project.
Administration of term contracts.
Administration and oversees Purchasing Card Program.
Review and approve purchase orders prepared by staff.
Review and approve solicitation documents for release to bid.
Meet with vendors and departmental personnel in office for discussion of products, upcoming projects and current needs.
Update/maintain computer and physical files for contracts. Assist with records retention.
Research internet for vendors and product specifications. Compare and analyze current market offerings.
Perform clerical office functions such as processing mail, filing and record retention.
Correct invoices to coincide with purchase orders.
Follow up to resolve problems with invoices, delivery, etc.
Prepare reports, statistical analysis and correspondence as required and directed.
Help as needed with office equipment and supplies (fax/copier).
Assist in year-end processing.
Assume additional duties as directed by the Manager, Director or City Manager.
Assume supervisory responsibilities of Manager, when Manager is absent.

MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and, certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. In lieu of certain requirements listed below, Employee may accrue or acquire certain specified time in service, specialized skills, and/or certifications, thereby qualifying for this position through the City’s career progression policy.

KNOWLEDGE / SKILLS / ABILITIES:

Considerable knowledge of public sector purchasing and accounting principles, practices and procedures.
Considerable knowledge of the methods and procedures used in managing solicitations and processes.
Considerable knowledge of Purchasing Card programs.
Considerable knowledge of Contract Management.
Considerable knowledge of federal state and local rules, regulations and laws regarding governmental purchasing.
General knowledge of modern office practices and procedures.
General knowledge of the various grades, quality standards, and sources of supply and price trends for a variety of goods and services.
General knowledge of the principles of organization and administration.
Skill in complete and accurate document preparation for procurement.
Ability to use common office machines, including popular computer-driven word processing, spreadsheet and file maintenance programs.
Ability to perform cost analyses.
Ability to prepare specifications for a variety of equipment and services.
Ability to exercise independent judgment in selecting from items available and cost quotations when recommending award of solicitations.
Ability to compile and maintain accurate inventory and purchasing records and prepare periodic reports from these records.
Ability to read and understand construction blueprints.
Ability to understand and follow oral and written instructions.
Ability to effectively express ideas orally and in writing.
Ability to multi-task.
Ability to exercise tact, courtesy and firmness in frequent contact with vendors.
Ability to establish and maintain effective working relationships as necessitated by work assignments.

EDUCATION, EXPERIENCE, LICENSES AND CERTIFICATIONS:

Graduation from high school, or a GED from a properly accredited institution of learning.
Five (5) years governmental purchasing experience in a stressful, fast-paced office environment.
Any combination of education and experience which provides the requisite mental and communication skills.
CPPB or CPPO certification or acquire CPPB certification within 2 years.

SUPERVISORY RESPONSIBILITIES:

Required to exercise supervisory authority over other office or clerical personnel.

Essential Physical Abilities:

Code: Constant = 2/3 or more of the time

Frequent = from 1/3 to 2/3 of the time

Occasional = up to 1/3 of the time

N/A = Not applicable

Physical Skills	Constant	Frequent	Occasional	N/A
Heavy lifting (45 lbs.. and over)		X
Moderate lifting (15 to 44 lbs.)		X
Light lifting (under 15 lbs.)		X
Heavy carrying (45 lbs. and over)			X
Moderate carrying (14 to 44 lbs.)			X
Light carrying (under 15 lbs.)		X
Reaching above shoulder		X
Use of fingers	X
Both hands required	X
Climbing (use of legs and arms)				X
Climbing (legs only)				X
Good near vision	X
Good distant vision	X
Both eyes required				X
Depth perception	X
Distinguishing basic colors				X
Distinguishing shades of colors	X
Good hearing (with or without hearing aid)				X
Straight pulling	X
Pulling hand over hand			X
Pushing				X
Walking			X
Standing		X
Crawling		X
Kneeling				X
Bending				X
Balancing				X
Stooping			X
Jumping			X
Running				X
Throwing				X
Driving (cars, small vans, pick-ups, etc.)				X
Driving & operating (heavy equip., trucks, etc.)				X

Environmental Conditions:

Code: Constant = 2/3 or more of the time

Frequent = from 1/3 to 2/3 of the time

Occasional = up to 1/3 of the time

N/A = Not applicable

Environment	Constant	Frequent	Occasional	N/A
Work Inside	X
Work Outside			X
In the Heat				X
In the Cold				X
In High Humidity				X
In Dampness or Chilliness				X
In Dry Conditions				X
In or with Noisy Conditions				X
In Darkness				X
In or with Dusty Conditions				X
With Silica, Asbestos, etc.				X
With Fumes or Gases			X
With Smoke or Flames				X
With Chemicals				X
With Solvents				X
With Grease or Oils				X
With Radiant Energy				X
With Electrical Energy				X
On Slippery Surfaces				X
On Uneven Surfaces				X
In or With Moving Objects				X
In or With Ladders/Scaffolding				X
At Heights above Ground Level				X
Below Ground Level				X
In Water				X
With Explosives				X
With Poor Ventilation			X
With Odors				X
With Unusual Fatigue Factors				X

Disclaimers:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Individuals who cannot perform some of the requirements because they pose health or safety risks to themselves or other employees may be excluded from this position.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by this supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise.

EMERGENCY RESPONSE STATEMENT:

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

It is the policy of the City of Punta Gorda to recognize and fulfill its commitment to the community in the area of Equal Employment Opportunity. The City will not knowingly permit discrimination in hiring, promotion, or other conditions of employment with regard to race, color, religion, sex, age, or national origin.

Disclaimer: The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this job.

Certain Service Members and Veterans, and the spouses and family members of such Service Members and Veterans, receive preference and priority, and that certain Service Members may be eligible to receive waivers for postsecondary educational requirements, and are encouraged to apply for the positions being filled.

Salary : $53,581 - $85,696

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