Recreation Coordinator

Salary : $75,072.00 - $96,084.00 Annually

Location : Puyallup, WA

Job Type : Regular Full-time

Job Number : PR-25-REC-003

Department : PARKS AND RECREATION

Opening Date : 01 / 15 / 2025

Closing Date : 1 / 27 / 2025 5 : 00 PM Pacific

Definition

The City of Puyallup is hiring for an experienced Recreation Coordinator to join our team! The Recreation division includes a Recreation Manager, three Recreation Coordinators, several part time recreation attendants, and other part time recreational staff.

It is impactful to join Team Puyallup and provide meaningful work in support of public service and the well-being of our community. We value our culture of demonstrating excellence in our work, being service focused, supporting collaboration, and having integrity in all that we do. We encourage those that share these values to apply to our open positions and / or forward to colleagues who may be ready for their next career advancement opportunity.

The successful candidate will be responsible for the supervision of community recreation, special events and specialized recreation and tasks in support of these programs. The incumbent will organize and perform assigned duties, exercising specialized knowledge; and is expected to develop procedures and recreation programs / special events and to be responsible for the flow and completion of assigned work within general guidelines.

Essential Functions

• Coordinates, supervises, administers, leads and evaluates City-sponsored special events and specialized recreation programs.
• Coordinates logistics, including venue selection, permitting, vendor contracts and staffing.
• Works with Canva to create and finalize marketing material for social media, brochure, website, flyers, etc.
• Creates and implements marketing strategies to promote events and programs through social media, websites, email campaigns and printed material.
• Orders supplies and maintains equipment inventory for each program.
• Seeks sponsorship and partnerships with local community groups.
• Hires and trains part-time employees and volunteers.
• Assists in the administration of the recreation budget by determining related budget needs and submitting budget requests to the manager, and analyzing budget expenses.
• Answers the telephone, emails and questions concerning department procedures and recreation programs.
• Works collaboratively with other city departments and community stakeholders.
• Operates computers including registration software (CivicRec) and Microsoft Office Suite programs.
• Evaluate programs and events to assess their impact and identify areas for improvement.
• Prepares memoranda, correspondence and reports using proper sentence construction, punctuation and grammar.
• Routes and tracks documents and other materials for review and approval.
• Schedule facilities and fields as needed for recreation programs.
• Safely operates city vehicles in the performance of job duties.
• Maintain regular, reliable and punctual attendance.

Qualifications

Knowledge of :

Ability to :

Education and Experience :

A Bachelor's degree in Recreation or a related field, and three years of increasingly responsible recreation programming related experience. Or a combination of education, experience, and training that indicates the ability to successfully perform the essential functions of the position listed above.

Special Qualifications :

Physical Characteristics and Work Environment

Constant use of sight, hearing, and speech abilities to perform essential functions and communicate with others. Constant fine finger manipulation and use of hands and arms in reaching / handling / fingering / grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc. Frequent sitting, may be extended at times, while doing desk activities. Frequent bending / twisting at waist / knees / neck while working at desk, worktable, or moving from sitting to standing position. Frequent standing in combination with walking (short distances) throughout work shift in office areas. Occasional lifting / carrying up to 30-pound file boxes, equipment, etc. Occasional pushing / pulling force up to 10 pounds opening doors, drawers, and moving materials. Occasional climbing on stairs. Communicates verbally with city staff, outside agencies and the public in one-on-one settings, group settings and over the telephone. Works primarily indoors in an office environment with low noise levels, with occasional travel from site to site.

SELECTION PROCESS

Those applicants whose qualifications most closely correspond to the City's current needs will be contacted for interviews and / or testing. The appointing authority may conduct second interviews.

Notification - Following submission of application, an email acknowledgment receipt of application is given. Persons selected for an interview and / or testing will be notified by email, normally within 15 working days following the closing date on the job announcement.

Not Selected - No formal notification is usually sent by the City to applicants not selected for an interview or test. Should the same or another position open for which the applicant wishes to apply, he / she must apply online for each new opening.

GENERAL INFORMATION

Essential Functions - The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge, skills and abilities typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload.

Hours of Work - Normal work hours are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m., with one (1) hour lunch. Occasional evening and weekend hours will be required. The department supports a telework policy that allows employees to work remote up to one day per week.

Union Affiliation - This position is a non-represented position.

Equal Employment Opportunity - The City of Puyallup is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer / employee relations based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, genetic information, veteran's status or any other basis protected by applicable discrimination laws.

Background - The City of Puyallup will need to obtain the proper background and criminal history information pursuant to RCW 43.43.830 / 832 for positions where the employee will or may have unsupervised access to children, developmentally delayed persons or vulnerable adults.

Disability - In compliance with the Americans with Disabilities Act, disability will be considered only in the context of an applicant's ability to perform essential functions of the job and to determine reasonable accommodation. Accommodation to participate in the job application and / or selection process for employment will be made upon request with reasonable notice. Please contact the Human Resources Department for further information. The physical demands described in this job announcement are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Identification - Applicants who are offered employment with the City are required to provide proof of identity and authorization to work in the United States within three days of date of hire, as required by the 1986 Federal Immigration Reform and Control Act. A list of acceptable documents verifying identity and authorization to work will be provided to those who are offered employment. The City uses E-Verify program.

Drug-Free Workplace -The City of Puyallup is a drug-free, tobacco-free workplace.

Note - The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and / or revoked without notice.

We take care of our employees through a robust and well-rounded benefit program.

The City of Puyallup cares about your and your family's well-being. We strive to provide one of the best benefits plans in the area and offer coverage to you and your family at minimal cost. The city supports your work-life balance by offering impressive benefit and leave options.

The highlights include the following :

Please describe why you are interested in this position and why this is a good time in your career to come to the City of Puyallup.

Please describe your recreational special events programming experience, including size of events and budget.

A large part of this position will be producing marketing material for recreation programs, special events and the recreation center. Please attach to your application an example of a flyer you have created for a recreation program or special event. If you are not able to attach it due to its format you can email the flyer directly to the recruiter at swerner@puyallupwa.gov. If you want to include any comments regarding your flyer you can explain below, otherwise disregard the text box.

Explain your experience in seeking sponsorships and donations for recreational events and programs.

Required Question

Salary : $75,072 - $96,084