What are the responsibilities and job description for the Procurement Analyst position at City of Raleigh, NC?
Salary : $49,837.00 - $92,198.00 Annually
Location : Raleigh, NC
Job Type : Full-Time
Job Number : 2024-01120
Department : Facilities Maint-Eng Svcs
Opening Date : 01 / 09 / 2025
Closing Date : 1 / 23 / 2025 11 : 59 PM Eastern
Work Hours : Monday - Friday; 8 : 30am - 5 : 15pm
Hiring Range : $49,837.00 - $70,896.00
Job Description
The City of Raleigh is seeking a qualified and enthusiastic Procurement Analyst to provide professional procurement of goods and services and primarily serve as a contract specialist within the Engineering Services Department, Facilities and Operations Division. The individual in this role will provide contract administration through the entire contract process from solicitation efforts through contract compliance in the field, building rapport with internal and external stakeholders impacted by the division's contracts, and to assist in streamlining the procurement process for the division as it relates to projects and contracts. They will also work in coordination with the existing Fiscal Analyst of the division, although assignments will be divvied out and specified amongst the two positions.
About Us :
Engineering Services is a department dedicated to providing services to internal and external stakeholders through multiple divisions including Construction Management, Integrated Facility Services, Facilities and Operations, Vehicle Fleet Services, Roadway Design and Construction, and Stormwater. This position is assigned to the Facilities and Operations Division, which is responsible for a diverse number of functions and activities that serves the entire City organization such as day-to-day and preventive operations and maintenance of facilities, customer-based service deliverables, special events and meeting set-ups, emergency response in inclement weather, disasters, or emergencies, and critical equipment management.
About You :
We are looking to employ a reliable individual with the ability to manage in a fast-paced work environment with competing deadlines and knowledge of the City's procurement and contract process to provide exceptional support for the Facilities and Operations Division. Must have a strong work ethic with positive orientation and willing to learn and grow to prepare for the potential of future advancement.
Duties and Responsibilities
- Coordinate with the division's Fiscal Analyst to perform analysis, reviews and / or audits of financial information to ensure accuracy and compliance with applicable policies, procedures, regulations and requirements and provides summary reporting and prepares recommendations based on findings
- Perform research and review of contract documentation, payments / receipts, requisitions, asset tracking and / or other fiscal process related to contracts and verifies accuracy, compliance, and / or need for change pertaining to area of management in coordination with the division's Fiscal Analyst
- Provides routine updates to the Maintenance and Operations Supervisor on statuses of projects and contracts. Maintains documentation and updates for divisional support ahead of scheduled project meetings
- Provide professional and technical support of assigned program or special project which may include budget input, monitoring and analytical support
- Serve as division liaison for contract process including compliance and execution of solicitation efforts, drafting and routing process, and compliance / quality control by awarded vendors for confirmation of services and payment. Includes administering the review and routing of new contracts, contract renewals, and amendments, maintaining contract templates and determining required contract documentation, and managing internal division process through close-out of contract
- Review and evaluate contract prices, cooperative purchasing programs, and / or quotations for contractual services while ensuring compliance with City-wide purchasing policy and regulations
- Coordinates with the Fiscal Analyst or other designated staff to maintain division asset profile by system types and ensures asset inventories under contractual obligation are accurate and appropriately maintained
- Informs the Fiscal Analyst and Maintenance and Operations Supervisor of any concerns relative to budgetary impacts and / or noticeable trends as it relates to contract under area of management
- Work in coordination with the division's full administrative team for procurement and reconciliation process pertaining to items under area of management
- Provide customer service for internal and external clients, engage with stakeholders and organizes meetings, research and probe to resolve problems, oversee customer service relations for direct reports (if applicable) and provide resources needed to attain results and contribute to ensuring divisional goals are met
Note : This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.
Typical Qualifications
Education and Experience :
Bachelor's degree in business administration, finance or directly related field and one year of professional procurement experience involving the purchase of goods and services, preferably in the public sector
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Licensing and Certifications :
Additional Information
Knowledge, Skills and Abilities :
ADA and Other Requirements :
Positions in this class typically require : climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.
Medium work :
Exerting up to 50 pounds of force occasionally, and / or up to 20 pounds of force frequently, and / or up to 10 pounds of force constantly to move objects.
Working Conditions :
Work is performed in both the field and in an indoor office environment with frequent exposure to hazardous physical conditions (such as mechanical parts, electrical currents, vibration, etc.); frequent exposure to atmospheric conditions (such as fumes, odors, dusts, gases, poor ventilation, etc.); frequent exposure to hazardous materials (such as chemicals, blood and other body fluids); and moderate exposure to extreme temperatures and inadequate lighting.
When you join the City of Raleigh's work family as a full-time employee, your benefits are an important part of your "total rewards". Your benefits impact many aspects of your life including your health, your finances, and the protection of your family. The City provides a comprehensive benefits package as part of our total rewards program to support you through important events in your life, to enhance your life outside work, and to help you plan and prepare for the future.
To find out about the City's benefits package, and other programs, please visit our Employee Benefits page : https : / / raleighnc.gov / services / jobs-and-volunteering / pay-and-benefits
The City employs temporary and seasonal employees who generally are scheduled to work on a short-term basis. However, if you are hired as a temporary or seasonal employee, or as an intern, you are not eligible for the City of Raleigh's benefits.
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How much relevant or comparable work experience do you have in this field?
Do you have a valid North Carolina Driver's License Class C or the ability to obtain one within 60 days of hire?
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Salary : $49,837 - $70,896
