Management Analyst, Associate

The City of Richmond Department of Department of Public Utilities - Customer Service Division is seeking a qualified candidate for the position of Management Analyst, Associate. This position is an essential component of the daily financial and administrative operations for The DPU Customer Service Division.   This position will assist senior leadership with procuring goods and services and reconciling financial reports.   Additionally, this position is responsible for reviewing accounts payables, processing vendor receipts, executing daily account procedures and facilitating and renewing contracts.  Efforts will provide skilled financial, administrative, and clerical support for the team manager and other members of the team.

• Coordinating and managing programs and projects; preparing necessary forms and other documentation; performing necessary administrative duties related to programs.
• Receiving, collecting, and entering data and other information in databases or related systems; compiling and analyzing data, reaching conclusions, and recommending proposals; summarizing and reporting as necessary. 
• Preparing, distributing, and submitting reports, logs, notes, and other documentation.
• Performing administrative duties in the office such as maintaining inventory, maintaining files, sorting, and addressing incoming correspondences, etc.; providing back-up support in department or focus area as needed; acting as liaison when needed.
• Assisting with special programs and projects. 
• Acting as liaison for Oracle system and ERP system; preparing, entering, and processing all purchase order requests as directed for O & M, Capital Improvement Projects.
• Providing standardized training when needed.
• Researching vendor inquiries. 
• Gathering, compiling, analyzing, and developing recommendations and reports from data. 
• Coordinating the administrative and procedural aspects of programs or projects to assist senior analytical staff and supervisors/managers.
• Processing purchasing transactions, including but not limited to division accounts payable/receivable, purchase orders and requisitions, P-Card reconciliation, invoices, contracts, and personnel forms.
• Serving as the primary point of contact for information dissemination and data gathering.

MINIMUM TRAINING AND EXPERIENCE:

• Bachelor's degree in business/public administration or field related to assignment
• Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

LICENSING, CERTIFICATIONS, and OTHER SPECIAL REQUIREMENTS:

• Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.  

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• General and special funds
• Electronic databases and related software applications
• Governmental accounting concepts
• Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat

Skills (some combination of the following):

• Analyzing and aggregating data
• Analyzing and interpreting manuals and operating procedures
• Assisting with special projects and programs
• Communicating with various internal and external departments effectively
• Communicating results of analyses and recommendations professionally and effectively with senior management and peers
• Conducting basic analyses
• Developing manuals and operating procedures as necessary
• Developing recommendations and reports
• Gathering and compiling data
• Maintaining records, data, and other information in department of focus
• Performing various administrative duties such as answering phones, ordering supplies, etc.
• Proofreading and editing
• Preparing and submitting documents related to focus area
• Working in a team environment
• Customer service
• Excellent oral and written communication

Abilities (some combination of the following):

• Multi-task
• Organize
• Plan
• Prioritize
• Problem solve
• Manage time effectively

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment. 

Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, and see; frequently reach and perform repetitive motions; and occasionally stoop, kneel, crouch, stand, walk, push, pull, lift, finger, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

Salary : $46,342 - $84,656