What are the responsibilities and job description for the Administrative Assistant-Human Resources position at City of Riverdale?
Job Summary:
The Human Resources Director is looking for a highly motivated and detail-oriented part-time Administrative Assistant to perform various administrative tasks essential to the smooth and efficient operations of the department. The incumbent in this position serves as the Administrative Assistant to the Human Resources Director and performs the full range of administrative duties in support of human resources programs, operations, and functions. Incumbent performs tasks associated with special projects, studies and surveys. This position requires discrete handling of confidential and sensitive information and a high degree of autonomy and initiative. Incumbent in this part-time position is not eligible for benefits.
Major Duties:
- Greetings visitors, answers telephone calls, providing requested information and/or assistance while using excellent customer service and public relations skills.
- Keeps Director informed of pending, competing priorities.
- Gathers data and prepares reports, excel spreadsheets and power-points.
- Performs research of websites; contacts other municipalities; and compiles and compares data.
- Accurately prepares and maintains files.
- Prepares reports, as necessary.
- Responds to general inquiries from other departments and/or the public.
- Reviews existing administrative procedures and initiates or recommends improvements.
- Composes emails, letters, documents, and forms.
- Performs other related duties as assigned.
Qualifications
Minimum Qualifications: • High School Diploma or GED equivalent. • Two (2) years of administrative or clerical experience. Preferred Qualifications: • Associate Degree in Business Administration or a related field of study. • Three (3) years of executive level secretarial or administrative experience.
Special Requirements
Knowledge Required by the Position: • Knowledge of Microsoft Office Suite. • Knowledge of word processing, collating, and preparing documents Skills Required by the Position: • Strong written and oral communication skills. • Skill in preparing excel spreadsheets and power-points. • Skill in report preparation and records maintenance and retention. • Strong organizational skills. Ability Required by the Position: • Ability to operate computer, copier, phone, and other office electronics. • Ability to take positive guidance and direction. • Ability to prioritize, organize, and multi-task in a fast-paced environment. • Ability to handle confidential information in a discreet, professional manner. • Ability to deal tactfully and courteously with the public, sometimes in difficult and trying circumstances. • Ability to establish and maintain effective working relationships with co-workers, other City employees and the public. • Ability to work accurately with detailed records and complex information. • Ability to work independently.
Miscellaneous Information
Supervisory Controls: Work is performed under the direct supervision of the Human Resources Director. Physical Demands: Lifting boxes not weighing more than ten pounds. Work Environment: The work is typically performed in an office setting.
