Executive Staff Assistant I (C)

General Description

This is a position assigned to the Office of Special Projects & Educational Initiatives located in the Mayor's Office and is responsible for supporting special projects and programs being overseen by the Office. Performs related work as required.

Typical Work Activities

• Plans or assists in planning new programs and facilitates program implementation;

• Participates in a variety of committee meetings and then prepares a written record of the meetings;

• Coordinates interdepartmental projects and processes, such as the preparation of legislative items for submission to City Council, the preparation of grant requests, and periodic reporting requirements;

• Evaluates existing operations, and makes recommendations for program improvements; Monitors Professional Agreements for compliance with specified terms; Monitors performance indicators for achievement of budget goals;

• Communicates with the public and agencies outside of City government, to respond to questions;

• Communicates with internal government units regarding City programs and to express any specific concerns of top officials; Give oral reports regarding assigned programs and projects;

• Conducts research and compiles information on a variety of topics;

• Prepares written reports regarding assigned program and project activities.

• Maintain and manages the contact list for all Special Projects on a continuous basis;

• Schedules internal/external meetings, answer phones, mail, accept invites and RSVP to events, book city council chambers/atrium as needed;

• Maintains website content, maintenance, and contact for all inquiries of the Office of Special Projects programs.

Minimum Qualifications

High school Diploma or Equivalent AND;

A. Bachelor’s degree and one (1) year of experience overseeing programs or projects;

OR

B. Three (3) years of experience overseeing programs or projects.

• Preference will be given to applicants who are proficient with Microsoft Word, Excel, and PowerPoint.

For full-time employees:
The City of Rochester offers a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

For less-than full-time employees:
The City of Rochester offers numerous growth opportunities to include the potential to transition into full-time, permanent employment.