What are the responsibilities and job description for the Purchasing Analyst position at City of Rochester?
The City of Rochester invites applications for:
Purchasing Analyst
The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.
We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together.
The Purchasing Analyst is responsible for supporting purchasing functions for the City of Rochester in compliance with state, federal and City regulations, processes, and policies. The Analyst provides excellent customer service to City departments by serving as a purchasing advisor to answer inquiries, manage financial reporting for grants, and act as a liaison with external agencies and vendors. Responsibilities include supporting the purchase of equipment, materials and services, as requested, and supporting the promotion of equitable and sustainable purchasing practices.
Work Environment: This position has a hybrid option, where teammates can choose to work remotely a few days a week.
Pay: The starting salary range is $88,718 to $104,375 depending on qualifications, with advancement to $130,469.
To have your application considered in the first round of reviews, please apply before May 5, 2025.Applications will be accepted until the position is filled.
- Review and process requisitions for the purchase of professional services and supplies in accordance with City policy and applicable regulations.
- Prepare bid specifications, including assembling related documents, scheduling and proper noticing in compliance with State of MN competitive bidding laws.
- Participate in pre-bid meetings as necessary.
- Analyze pricing proposals, compare costs, and make purchasing recommendations to City departments.
- Maintain records on formal bids, quotations, vendors, and sources of supplies.
- Support the preparation of Requests for Proposal as needed.
- Update and maintain changes to the equipment revolving fund.
- Perform disposition of City property for City departments.
- Perform public surplus sales for City departments.
*Answer inquiries and collaborate with other departments regarding purchasing requirements and promoting equitable and sustainable purchasing practices.
- Coordinate with City departments to promote standardization, consistency, and best practices in purchasing.
- Respond to internal and external inquiries regarding established regulations, requirements and compliance standards, including State of MN competitive purchasing and bid laws.
- Maintain current knowledge of federal, state and local laws and regulations that impact government purchasing.
- Develop and maintain a directory of disadvantaged business enterprises (DBEs) and support efforts to achieve targets for purchasing from DBEs in partnership with other departments.
*Support Vendor and Grant Management
- Build and maintain relationships with vendors; serve as a primary point of contact.
- Monitor vendor performance and work with departments to address issues.
- Maintain and update the City’s vendor list, with special emphasis on including and encouraging protected class businesses.
- Prepare and manage financial reports for grants, ensuring compliance with grant requirements and timely submission of reports. Monitor grant expenditures and maintain accurate financial records.
- Serve as the point of contact for a variety of private, state, and federal grant administration and respective grant and funding portals.
- Review and approve invoices, vouchers and purchase orders.
*Routine accounting responsibilities.
Including but not limited to:
- Perform monthly bank reconciliations to ensure the accuracy of financial records. Investigate and resolve any discrepancies.
- Perform accounts receivable activities including invoicing and collections. Process write-offs in accordance with established policies and procedures.
- Collect and maintain outside agency financial information and assist with quarterly meeting presentations as required.
*Perform other duties as assigned or necessary.
Bachelors degree in purchasing, accounting, business administration or related field and three (3) years of direct experience in purchasing, procurement or inventory management capacity
OR
An equivalent combination of education and experience to successfully perform the role.
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Continuous demands: sitting, fine dexterity
Frequent demands: standing
Occasional demands: walking, bending, lifting, reaching, handling
Sensory requirements necessary in the performance of the essential functions of this position include: (options - sight, hearing, touch, taste, or smell).
Environmental conditions that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)
Salary : $88,718 - $130,469
