Office Specialist (Part-Time)

Salary : $20.32 - $24.70 Hourly

Location : Rosemead, CA

Job Type : Temporary / Part-time / At-will

Job Number : 2025-0002

Department : Administration

Opening Date : 01 / 30 / 2025

Closing Date : 2 / 13 / 2025 11 : 59 PM Pacific

ABOUT THE POSITION

OFFICE SPECIALIST (PART-TIME) - ADMINISTRATION DEPARTMENT

HOURLY RATE : $20.32 - $24.70

THIS RECRUITMENT IS TO FILL ONE (1) PART-TIME VACANCY IN THE ADMINISTRATION DEPARTMENT AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.

The selection process will consist of a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore it is to your advantage to provide as much detailed and relevant work experience. A resume will not be accepted or reviewed in lieu of the application materials. Please note that only applicants who are deemed most qualified will be invited to participate further in the selection process.

RECRUITMENT SCHEDULE

Application Deadline : Thursday, February 13, 2025, or first 25 qualified applicants, whichever occurs first.

SUMMARY : Performs basic office clerical and administrative support functions for City Departments and provides customer services for the general public; enters and retrieves data in automated records management systems; performs work within clearly defined technical and procedural limits.

PRIMARY DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS : As defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job announcement does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following :

• Assists department employees with clerical and administrative duties for area of assignment; duties will vary according to job assignment.
• Performs basic clerical and administrative duties in accordance with City policy and procedures, including data entry, record keeping, basic accounting, preparing and processing documents, and maintaining files; makes and distributes copies; processes mail, documents, correspondence, invoices, and other materials.
• Provides customer service, information and assistance to visitors and others having business with the City; responds to requests for information within the scope of authority and training; assists customers with requests, applications, government forms, and other documents.
• Updates and maintains a variety of electronic and paper files, records, reports, and documents; processes forms, records, and files; collects statistical data and compiles data for reports.
• Updates and maintains statistical information, reports, and related documents.
• May collect special fees and account information for City services and perform cashier functions.
• Answers incoming telephone calls and directs the caller to the correct person or work group or takes and relays messages as appropriate; coordinates and schedules meetings and appointments.
• Cross-trains in other office support duties as needed.
• Maintains inventory of office supplies.
• Receives and sends information to and from other City Departments, agencies, and jurisdictions.
• Supports the relationship between the City of Rosemead and the constituent population by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains absolute confidentiality of work-related issues, client records, and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training, and Experience Guidelines :

High School Diploma or GED equivalent; AND one year clerical support and customer service experience; OR an equivalent combination of education and experience. Fluency in Mandarin or Vietnamese is highly desirable.

Knowledge of :

Operations, policies, procedures, and functions of assigned Department and programs.

Skill in :

License and Certification Requirements :

Must possess or have the ability to obtain a valid Class C California Driver's License and a satisfactory driving record.

Physical Demands and Working Environment :

Work is usually performed in a standard office environment; may vary according to job assignment. May be required to travel to various sites, locations, and / or events. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours

IMPORTANT NOTICE

SELECTION PROCESS : Applications must be submitted online . Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. If you submit multiple applications, only the most recent application will be considered. Application packets will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a panel interview and other testing processes designed to predict successful job performance. It is the applicant's responsibility to notify Human Resources of any changes to their contact information.

EQUAL OPPORTUNITY EMPLOYER : The City of Rosemead is an Equal Opportunity Employer. It is the policy of the City of Rosemead to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), military and veteran status.

REASONABLE ACCOMMODATION : The City of Rosemead is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodations needed, in writing, at the time when the employment application is submitted.

LEGAL RIGHT TO WORK IN THE UNITED STATES : The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification or documentation

EMERGENCY DISASTER WORKER : City of Rosemead employees are registered as an Emergency Disaster Worker. In the event of a declared emergency, City employees shall initially remain at work, or if recalled, shall report to work after completing critical personal and family emergency responsibilities.

PROVISIONS : The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.

City of Rosemead

Daysi Sanchez, Human Resources Analyst

626) 569-2164

The City of Rosemead is an Equal Opportunity Employer"

Completion of the following supplemental questionnaire is REQUIRED . The information you provide will be evaluated to determine your eligibility to participate in the next phase of the recruitment process. Comments such as, "see resume" or "see application" are not valid responses. All submitted information is subject to verification at any time during the recruitment and selection process. Falsification of any information of failure to complete this questionnaire as instructed may result in disqualification. I understand and will abide by the above information and instructions (Please type your full name).

Do you possess a valid California Class C Driver License?

Do you possess a High School Diploma or GED equivalent?

Do you have one (1) year experience of clerical support and customer service experience?

If you answered "Yes" to the previous question, please list related work experience by including the following : 1) Employer Name 2) Position Title 3) Employment Dates 4) # of hours per week 5) Job functions. If you answered "No", please type N / A.

Required Question

Salary : $20 - $25