What are the responsibilities and job description for the Administrative Support Associate position at City of Round Rock, TX?
Description
Under general supervision, the Administrative Support Associate performs general administrative support tasks that assists the department in achieving operational goals and objectives.
Posted pay range is the starting salary. Pay rate offered is based on experience.
Examples of Duties
Greets internal and external visitors, answers phone/emails/web-based inquiries and responds or directs inquiries as appropriate; collects, distributes, and sends mail.
Scans and or files documents; maintains documents and files.
Data entry, track, review, reconcile and verify accuracy and completeness of data; maintains data; facilitates the processing of documents for approval and/or submission of documents through the appropriate workflow.
Maintains, orders, and organizes supplies and materials.
Manages the reconciliation of budget spending for the division.
Schedules and provides support for meetings, trainings, and events; maintains appropriate calendars.
Coordinates local and out of state travel arrangements for all departmental personnel, initiated through PowerApps.
Coordinates with outside entities to ensure per diem, lodging, transportation, and any other accommodations are settled.
Provides basic technical support; submits Information Technology and Facility work tickets for assigned area.
Drafts letters, memos, forms, general correspondence, and presentations using appropriate software.
Compiles and prepares a variety of reports.
May maintain content and update webpages for assigned area; maintains data in online databases.
Experience and Training
High School diploma or equivalent
Two (2) years of clerical or administrative support experience. College credit may be substituted for experience on a year per year basis.
Certificates and Licenses Required
Demonstrated knowledge of modern office software (i.e., Microsoftt SharePoint, Teams, Word, Excel, Outlook)
Working toward that goal, the City offers security for the present and the future.
Security for the Present:
- Health Plan
- Dental Plan
- Vision Plan
- Additional Supplemental Plans (optional)
Security for the Future:
- Retirement Plan
- Deferred Compensation Plans
Additional Benefits:
- Education Reimbursement Assistance
- Clay Madsen Recreation Center Membership
- Employee & Family Pool Pass (seasonal)
- Round Rock Public Library Card
- Medical and Dependent Day Care Reimbursement Account
- Employee Assistance Program
- Longevity
Leave Benefits:
- Vacation
- Sick
- City Holidays
