CITY COUNCIL EXECUTIVE ASSISTANT I

Salary : $53,747.20 - $75,795.20 Annually

Location : Saint Paul, MN

Job Type : Full Time

Job Number : 25-01131O

Department : City Council

Opening Date : 02 / 24 / 2025

Closing Date : 3 / 17 / 2025 11 : 59 PM Central

About the Position

Come join our team! The Saint Paul City Council has a City Council Executive Assistant I position we are looking to fill. This position is responsible for performing complex administrative support duties and providing exceptional customer service to Saint Paul residents, Councilmembers, and Council central staff.

Here's what you can expect to do :

• Perform expert level office work for the Saint Paul City Council.
• Act to address the needs of city constituents and other external contacts that ensures excellent customer service on a range of requests.
• Provide office related administrative support, completing information compilation, data management actions, and City department information requests.
• Identify appropriate actions and prioritizes assignments for Council office work, City department needs, and constituent requests.
• Schedule meetings and coordinates the Councilmember's calendar based an understanding of priorities and obligations.
• Support City Council meetings and legislative hearings, coordinates required materials, takes notes, and arranges technical support.
• Performs other related duties and responsibilities as required.
• For more information and essential functions, see our City Council Executive Assistant I Job Description

NOTE : This specific job classification only exists in City Council, and the eligible list will not be used to fill Executive Assistant positions in other City departments.

Equity, Inclusion and Belonging : The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.

Position Requirements

Five years of progressively responsible and independent clerical / administrative experience to include organizing and assessing complex materials, evaluating and resolving problems, responding to public inquiries and requests, applying policies and procedures, and assisting with projects and reporting.

Preferred Qualifications :

How to Apply

A resume - please ensure that your vacancy related experience is documented

First time applying online? Read our

Need technical support? For help with the online application, please call 1-855-524-5627.

Learn more about our Hiring Process

Assessment : Qualifications Rating and Computerized Assessment

Qualifications Rating : The Qualifications Rating is an assessment of your completed application, resume, and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.

Computerized Assessment : An electronic assessment designed to evaluate your ability to perform the duties of the position. These components include Microsoft Outlook, Excel, and Word simulations.

Please Note : Qualified candidates will be notified of the assessment date and location the week of March 17, 2025, through the email address included in your application.

If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Chrissy Hauge at 651-266-6512 to request a testing accommodation.

Calculation of the Final Score = (Qualifications Rating

GENERAL INFORMATION :

Open Job Posting : This posting is open to anyone who meets the position requirements.

Eligible Lists Created from Open Job Posting : You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass / fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created : one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.

Final Selection Process : Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Pre-Employment Screening : This position will require a background check which may include criminal history and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.

Human Resources Contact Information :

Chrissy Hauge at 651-266-6512

E-mail :

The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Veteran's Preference : If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Equal Employment Opportunity Statement : The City of Saint Paul is an equal opportunity / affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply.

The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.

Benefits vary with each position and the collective bargaining agreement. Benefits may include :

City Paid Benefits

Vacation / Holidays

Sick Leave

Life Insurance

Subsidized Metro Bus Pass

Deferred Compensation

Retirement Program

Optional Benefits

Flexible Spending Accounts

Disability Insurance

Accidental Death and Dismemberment Insurance

Long Term Care Insurance

For a detailed overview, visit

The thorough completion of the supplemental questions is very important in the screening and assessment processes. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.

How many years of independent clerical / administrative work experience do you possess?

Please describe any executive-level independent clerical / administrative work experience that you possess. Executive-level experience should include : composing written / electronic correspondence, written / verbal communication, and problem solving.

How many years of customer service work experience do you possess?

One of the primary duties of this position is responding to various public inquiries. Please describe any external-facing customer service work experience (working with the public) that you possess OR provide an example of a time you responded to a difficult or unfavorable work situation. Please be specific and include name of employer(s) and your roles and responsibilities.

This position requires interacting with people from different backgrounds. Please provide a work example of a time you changed your approach in interacting with a customer from a different background than yours. What was the issue, what strategies and techniques did you employ, and how was it resolved?

Social media is one of City Council's primary communication channels. Please describe any experience you have with utilizing social media in a professional setting and provide examples.

LANGUAGES : Check all languages you speak, read, or write fluently. Candidates may be tested on the language selected prior to hire. If you are not fluent in a language other than English, select NA.

LANGUAGES : If you selected Other non-English language in the previous question, please indicate what language(s) you speak, read, or write fluently below.

RECRUITMENT : How did you first find your way to our website to apply for this position? (check all that apply)

RECRUITMENT : If not indicated above, please specify where you heard about the position (e.g., specific organization / website name, City of Saint Paul employee name).

Required Question

Salary : $53,747 - $75,795