GRANTS SPECIALIST

Salary : $76,086.40 - $100,048.00 Annually

Location : Saint Paul, MN

Job Type : Full Time

Job Number : 25-UNSP-01108

Department : Emergency Management Department

Opening Date : 02 / 18 / 2025

Closing Date : 3 / 10 / 2025 11 : 59 PM Central

About the Position

The Grants Specialist is a key team member in the Saint Paul Emergency Management Department, responsible for securing and managing funding that supports the city's ability to prepare for and respond to emergencies. This role requires strong collaboration with city departments, state and federal agencies, nonprofit organizations, and community partners to ensure funding aligns with emergency preparedness goals.

The Emergency Management Department is a small, highly collaborative team that works across agencies and jurisdictions to strengthen Saint Paul's disaster preparedness. The Grants Specialist must be proactive, flexible, and comfortable working in a fast-paced environment where teamwork is essential.

Here's what you can expect to do :

Performs intermediate professional work in the administration, coordination, and oversight of grant projects and programs.

• Oversees federal, state, and local grants that fund emergency preparedness programs, ensuring compliance and efficient use of funds.
• Maintains accurate financial records, process reimbursements, and submit timely reports.
• Works with program managers and leadership to ensure spending aligns with grant requirements and audit standards.
• Researches and writes grant applications to secure and sustain funding.
• Works closely with city departments, emergency response teams, community organizations, and external funding agencies to align grant-funded initiatives with public safety and preparedness goals.
• Translates complex grant requirements into clear guidance for staff and partners.
• Monitors and communicates changes in federal, state, and local grant regulations.
• Maintains proper documentation and ensure compliance with all financial and reporting obligations.
• Helps develop materials and training sessions on grant management best practices for staff and community partners.
• For more information and essential functions, see our .

Our Benefits : We offer competitive wages, and a variety of , including health insurance, retirement contributions and paid vacation and sick time.

Equity, Inclusion and Belonging : The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.

Position Requirements

Successful candidates typically enter this role with eight years of relevant education and work experience. That path to qualification would usually include :

Substitution :

Candidates who qualify via substitution will be given equal consideration in all hiring processes and are encouraged to apply.

How to Apply

A resume

First time applying online? Read our

Need technical support? For help with the online application, please call 1-855-524-5627.

Learn more about our Hiring Process

Open Job Posting : This posting is open to anyone who meets the position requirements.

Selection Process : Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview / hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Pre-Employment Screening : This position requires a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer.

Human Resources Contact Information :

Ellen Friedman at 651-266-6533

Email :

The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Veteran's Preference : If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.

Equal Employment Opportunity Statement : The City of Saint Paul is an equal opportunity / affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply.

The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.

Benefits vary with each position and the collective bargaining agreement. Benefits may include :

City Paid Benefits

Vacation / Holidays

Sick Leave

Life Insurance

Subsidized Metro Bus Pass

Deferred Compensation

Retirement Program

Optional Benefits

Flexible Spending Accounts

Disability Insurance

Accidental Death and Dismemberment Insurance

Long Term Care Insurance

For a detailed overview, visit

The thorough completion of the supplemental questions is very important in the screening process. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.

Please select an option that indicates how you best qualify for the Grants Specialist position.

Which of the following do you have professional experience with? Check all that apply.

Based on your selections above, please describe your work related experience with each task. Please include your role, responsibility, and length of experience performing each task. Type N / A if you selected none of the above.

Please describe your experience and / or exposure working with FEMA and DHS Grants preparedness and recovery grants.

Describe your experience working in a collaborative team environment, engaging with diverse stakeholders, and any instances where you've researched or implemented innovative strategies to enhance efficiency and drive impactful change.

I am currently a Right Track Worker or have been employed by the City of Saint Paul as a Right Track Worker in the past.

RECRUITMENT : How did you first find your way to our website to apply for this position? (check all that apply)

RECRUITMENT : If not indicated above, please specify where you heard about the position (e.g., specific organization / website name, City of Saint Paul employee name).

Required Question

Salary : $76,086 - $100,048