What are the responsibilities and job description for the Administrative Accountant position at City of Saint Paul?
The typical hours for this position are 8:00 a.m. - 4:30 p.m. The Accountant I position works daily in the office at the Saint Paul Police Department, located at 367 Grove Street, Saint Paul, MN 55101. This role combines technical accounting knowledge with administrative responsibilities to ensure the accurate and efficient handling of financial processes within the Saint Paul Police Department.
Primary Responsibilities:
- Maintain and update accurate records for all financial transactions within the organization, including accounts payable and receivable, and general ledger entries.
- Perform monthly, quarterly, and annual reconciliation of accounts, ensuring discrepancies are identified and corrected.
- Prepare regular financial reports, including outside agencies, special events and other SPPD accounts.
- Present data to senior management, highlighting any significant financial issues or trends that require attention.
- Ensure all financial transactions and reports are in compliance with applicable laws, regulations, and internal policies.
- Manage relationships with vendors, contractors, and clients, including overseeing payments, invoicing, and resolving billing discrepancies in a timely manner.
- Review and coordinate Police contracts, ensuring compliance with contractual obligations.
- Draft City Council resolutions as required by the Police Department and maintain an organized tracking system for these documents to ensure accuracy and accessibility.
- For more information and essential functions, see our job description.
The City of Saint Paul offers an excellent benefits package including health insurance, retirement contributions and paid time off.
The eligible list created from this posting may also be used to fill Accountant I positions as they become available in various departments within the City.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.Bachelor's degree in accounting, business administration, public administration or a closely related field and 16 quarter credits or equivalent semester credits in accounting courses. (No substitution for education.)
How to Apply:
- Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
- Upload the following documents via the online application system. You will not be able to submit your application without these documents attached. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume (required-indicate your vacancy related experience)
- A copy of your transcript (required-an official or unofficial copy is acceptable)
First time applying online? Read our How to Apply Online Guide.
Need technical support? For help with the online application, please call 1-855-524-5627.
Open Job Posting: This posting is open to anyone who meets the position requirements.
Selection Process: Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Pre-Employment Screening: This position requires a credit check and a thorough Saint Paul Police Department background check which may include criminal history and employment history as a condition of employment.
Human Resources Contact Information:
Consultant Ellen Friedman at 651-266-6533
Email: ellen.friedman@stpaul.gov
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply.
*Working Title: Administrative Accountant
*Official Title: Accountant I
Salary : $61,984 - $81,474
