What are the responsibilities and job description for the Office Assistant II position at City of Saint Paul?
We are hiring Office Assistant II positions in our , Parks and Recreation Department, Planning and Economic Development, and Police Department.
Information about the current vacancies
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Parks and Recreation Department
Duties
Hours and duties may vary depending on the assignment, including occasional evenings and weekends as needed. Occasionally, part-time is available. Here's what you can expect to do:
The positions typically work 8 a.m. to 4:30 p.m. Monday through Friday. Effective April 1, 2025, our department will transition to working 3-days in-office. Here's what you can expect to do:
Our Benefits: We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
High school diploma or General Education Development certificate (GED) and two years of clerical/administrative experience.
Two years of post high school education can be substituted for the two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.
Need technical support? For help with the online application, please call 1-855-524-5627.Assessment: Qualifications Rating
The Qualifications Rating is an assessment of your completed application, answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.
Open Job Posting: This posting is open to anyone who meets the position requirements.Â
Eligible Lists Created from Open Job Posting:Â You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.Â
Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method. Â
Pre-Employment Screening: This position may require a drug test, credit check, or background check which includes criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education. Â
Human Resources Contact Information
Michelle LeBow at 651-266-6519
Email: michelle.lebow@stpaul.gov
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply.Â
Information about the current vacancies
Â
Parks and Recreation Department
Duties
Hours and duties may vary depending on the assignment, including occasional evenings and weekends as needed. Occasionally, part-time is available. Here's what you can expect to do:
- Review paperwork for accuracy, requesting missing documents, and data entryÂ
- Assist with preparation for and at special events
- Perform duties at a community center or other front desk
- Welcome guests, answer phones, enter activities in Rec Trac
- Schedule room reservations
- Register community members for activities and support the admin needs of the building
The positions typically work 8 a.m. to 4:30 p.m. Monday through Friday. Effective April 1, 2025, our department will transition to working 3-days in-office. Here's what you can expect to do:
- Provide routine customer service, interacting with the public in-person, over the phone, and electronically
- Perform data entry tasks
- Keeping an inventory of office supplies and ordering new materials as needed
- Sorting and sending mail
- Scheduling meetings and sending meeting invites to attendees
- Maintaining files
- Welcoming visitors to the office
- Provide routine customer service, interacting with the public in-person, over the phone, and electronically
- Perform data entry tasks
- Receive permit applications
- Handle customer inquiries by phone
- Provide clerical support for the Records Unit
Our Benefits: We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
High school diploma or General Education Development certificate (GED) and two years of clerical/administrative experience.
Two years of post high school education can be substituted for the two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.
- Submit a City of Saint Paul online application by the closing date.
- Upload or submit the following document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)Â
- A resume
Need technical support? For help with the online application, please call 1-855-524-5627.Assessment: Qualifications Rating
The Qualifications Rating is an assessment of your completed application, answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.
Open Job Posting: This posting is open to anyone who meets the position requirements.Â
Eligible Lists Created from Open Job Posting:Â You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.Â
Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method. Â
Pre-Employment Screening: This position may require a drug test, credit check, or background check which includes criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education. Â
Human Resources Contact Information
Michelle LeBow at 651-266-6519
Email: michelle.lebow@stpaul.gov
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply.Â
