Human Resources Specialist - Recruitment

The successful candidate for the Human Resources Specialist – Recruitment position is a highly motivated, detail-oriented professional with a passion for public service and a strong foundation in human resources principles. They are an outstanding communicator—both written and verbal—who builds trust and rapport across all levels of the organization through clear, professional, and thoughtful interactions.

This individual thrives in a fast-paced environment, juggling multiple priorities with precision and care. Whether coordinating complex recruitment processes, managing confidential employee records, supporting hiring managers, or preparing offer letters, they bring a meticulous eye for detail and a commitment to excellence in every task.

A quick learner and critical thinker, the successful candidate adapts easily to new systems and changing demands. They think outside the box to propose creative, effective solutions that enhance recruitment strategies, improve efficiency, and elevate the candidate experience. Their enthusiasm for talent acquisition is matched by a strong dedication to delivering exceptional service and upholding the City’s values throughout every step of the hiring process.

With a proactive mindset, a collaborative spirit, and a genuine passion for supporting a dynamic workforce, this candidate is a valuable addition to the Human Resources team.

• Answers inquiries and advises or assists internal and external customers by phone, in person, and in writing; educates employees and supervisors on personnel rules, policies, and procedures.
• Conducts orientations for newly hired employees.
• Prepares and conducts various training related to human resources recruitment and benefits.
• May provide work direction, review and instructions to supplemental and/or volunteer staff on a project or day-to-day basis.
• Maintains related records and ensures accuracy and appropriate retention.
• Updates human resources systems with information related to assigned area, reports data and information based on information, uses information to examine trends and propose modifications or hi-lite potential areas of concern.
• Performs related duties similar to the above in scope and function as required.

• Coordinates employee benefits and assists the Human Resources Manager with open enrollment periods.
• Processes qualifying life event changes for employees.
• Maintains compliance with the Affordable Care Act. 
• Administers the City's random drug testing program.
• Processes COBRA notifications.
• Completes the filing of first reports, coordination of doctor's appointments and return to work for workers compensation injuries.
• Coordinates and oversees non-health related benefits such as bilingual testing, trip reduction incentive program, etc.
• Responds to routine unemployment claim notices.
• Responds to questions related to benefits administration including retirement and deferred compensation plans.

• Coordinates the recruitment and selection process for new and promotional employment opportunities.
• Utilizes the NeoGov Insight program in recruitment and selection; acts as City subject matter expert in this system providing training and job aides to end-users as needed.
• Prepares recruitment plans with appointing authorities.
• Develops and implements advertising strategies for all recruitments; develops and maintains City-wide recruitment materials.
• Coordinates and participates in job fairs.
• Coordinates department head level assessment centers.
• Proctors and grades employment tests.
• Establishes and certifies eligibility lists to appointing authorities for follow up interviews and final selection.
• Prepares conditional and final offer letters; coordinating compensation recommendations with Human Resources Analyst or Manager as needed.
• Coordinates pre-placement physical examinations.
• Assists departments with reference and background checking.
• Acts a department administrator for Department of Justice criminal history reports.

• Basic principles and practices of human resources in a public agency setting.
• Principles and practices related to recruitment, selection, classification and compensation.
• Principles and practices of benefits administration and workers' compensation.
• Federal, state, and local laws and ordinances governing employment practices and procedures.
• Techniques for effectively representing the City in contacts with applicants and employees.
• Techniques for providing high level customer service to City staff and the public, in person and over the telephone.
• Standard office practices and procedures, including record management.
• Policies and procedures, methods, techniques and practices of data collection and report writing.
• Business letter writing and standard writing practices for correspondence and reports.
• Correct English usage, including spelling, grammar and punctuation.
• Applicable laws, codes and regulations.
• Records management and filing principles and practices.
• Office computer and online applications, including word processing and spreadsheets.

• Interpret, apply, and explain policies, procedures, and practices of human resources administration.
• Oversee the recruitment and selection process for all levels of city positions.
• Review personnel documents for completeness and accuracy.
• Maintain accurate and confidential personnel records.
• Plan and perform technical human resources work.
• Review, balance, and reconcile employee benefit records.
• Maintain and produce accurate reports in a timely manner.
• Use tact, initiative, and sound independent judgment within established policy and procedural guidelines.
• Use specialized human resources and applicant tracking software.
• Develop effective team relationships with employees at all levels, city officials, and employee organizations.
• Organize own work, set priorities, work independently on a day-to-day basis, meet critical deadlines and balance multiple objectives.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Work in a team atmosphere and participate on a variety of departmental and City-wide committees to enhance the provision of all City services.
• Enter data into standard computer formats and produce correspondence and reports with speed and accuracy sufficient to perform assigned work.
• Work in a standard office setting and to use standard office equipment, including a computer.
• Lift and carry up to twenty pounds.
• Read printed materials and a computer screen.
• Communicate in person and over the telephone.