What are the responsibilities and job description for the PT FIRE/EMS SUPPORT SPECIALIST position at City of San Marcos, California?
SUMMARY DESCRIPTION
The City of San Marcos is currently accepting qualified applications for the position of Part Time Fire/EMS Support Specialist with the San Marcos Fire Department.
This administrative position will play a key role on the Fire Prevention team, while providing exceptional customer service to both internal staff and members of the public. The ideal candidate for this position will have prior exposure and administrative experience within a regimented, chain of command environment. Exceptional attention to detail, multi-tasking and strong organizational skills will provide the groundwork for the ideal candidate to be successful in this position. Don't delay - apply today!
Hours: Monday - Thursday, 7:30-5:30pm Not to exceed 20 hours weekly.
** Please note that hours required for this position are dependent on department needs. As needs and priorities shift, hours may be adjusted.
Applications due by: 3:00pm Friday, April 4th 2025
Interviews for invited applicants: Monday, April 21st 2025
Part time employment with the City of San Marcos is limited to no more than an average of 20 hours per week while remaining under 999 hours per fiscal year. Hours and schedules are dependent on department needs and budget approval.
REPRESENTATIVE DUTIES
- Provide General Administrative Support to Fire Prevention Staff
- Process Public Records Act Requests
- Perform Annual Fire Re-Inspections
- Invoicing and Payment Processing
- Appointment and Meeting Scheduling
- Data Entry, Analysis and Reporting
- Document Formatting, Editing and Review
- Collaborate and Coordinate with Other Part-Time Staff Maintain Office Equipment and Supply Ordering
QUALIFICATIONS
Knowledge of:
Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions; applicable codes, regulations, policies, technical processes, and procedures related to the department to which assigned; modern office administrative and secretarial practices and procedures, including the use of standard office equipment and computers; business letter writing and the standard format for reports and correspondence; principles and practices of data collection and report preparation; computer applications related to the work, including word processing, database, and spreadsheet applications; business mathematics and basic statistical techniques; principles and procedures of recordkeeping; modern office practices, methods, and computer equipment; computer applications related to work, including word processing and spreadsheet software; English usage, grammar, spelling, vocabulary, and punctuation; methods and techniques of public relations; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
Ability to:
Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision; provide varied and responsible secretarial and office administrative work requiring the use of tact and discretion; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; interpret and apply administrative and departmental policies and procedures; respond to and effectively prioritize multiple phone calls and other requests for service; interpret, apply, and explain policies and procedures; compose correspondence and reports independently or from brief instructions; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work; establish and maintain a variety of filing, recordkeeping, and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines; operate modern office equipment including computer equipment and specialized software applications programs; understand and follow oral and written instructions; type at a speed of 50 words per minute (net) and enter data at a speed necessary for successful job performance; exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs; use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
Equivalent to the completion of the 12th grade, supplemented by specialized training in business administration, Fire Prevention, Fire Administration, Emergency Services, or similar areas of study.
Experience
One or more years of experience working with a public safety and/or emergency medical transportation agency is preferable. Previous public safety administration experience is desirable.
