What are the responsibilities and job description for the Accounts Payable - Payroll Supervisor position at City of San Marcos, TX?
JOB SUMMARY
Performs a variety of accounting functions; provides accounting information and prepares reports for user departments; research accounting transactions and history; reconciles and maintains assigned general ledger accounts; prepares and posts journal entries; and performs other related duties relative to area of assignment.
Open until filled.
- Leads Payroll, Accountants Payable, and Accounts Receivable staff and processes; provides support during peak periods.
- Assists the accountants in the areas of Payroll, Accounts Payable and Accounts Receivable processing including:
- Prepares and posts journal entries related to Payroll processes; serves as back-up for initiating or approving bank transfers and ACH/Positive pay uploads; performs other transactions in the area of responsibility.
- Reviews and approves Employee Expense Claims to be processed in Payroll; provides support to City departments on entering and submitting Employee Expense Claims.
- Coordinates Open Record Request fulfillment for payroll and other information related to area of assignment.
- Leads fiscal and calendar year-end processing, reconciliation, and reporting for area of assignment.
- Research depository discrepancies and ACH returns
accounting staff for area of responsibility.
- Record Retention
- Coordinates the department’s document retention in accordance with City’s Clerk’s office.
- Tracks the record retention requirements for accounting documents.
- Leads software testing for financial system upgrades related to area of assignment.
- And other accounting related projects as assigned.
DECISION MAKING
Support Payroll, Accountants Payable, and Accounts Receivable staff and processing; assists in researching accounting data for Professionals making decisions as to the adequacy and accuracy of information based on established standards of procedure and generally accepted accounting and auditing principles.
MINIMUM REQUIREMENTS
Associate's degree in Accounting, Finance, or a business-related field.
Three (3) years of experience in payroll, accounts receivables, and accounts payable to include at least one (1) year of experience in payroll.
One (1) year experience supervising at least two (2) direct reports in general business transactions.
Advanced proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint, Outlook, and Teams.
Advanced proficiency in Adobe Acrobat or similar pdf software, including creating and editing forms.
A valid Texas Driver’s License with an acceptable driving record is required.
JOB DIMENSIONS
Must be able to apply basic accounting principles, operate a personal computer and related equipment, create spreadsheets and word processing documents, apply record keeping procedures, perform mathematical calculations, and comprehend and apply local government policies and procedures.
Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, banks, vendors, and local businesses.
During peak times, the environment is fast paced. Must be able to prioritize and manage multiple areas of responsibility and related tasks.
PHYSICAL DEMANDS AND WORKING CONDITIONS
- Physical requirements include lifting up to 40 pounds occasionally. Subject to vision constantly; sitting, handling and fine dexterity frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, balancing, hearing and talking occasionally; bending, twisting, climbing and foot controls rarely.
Salary : $30 - $37
