Accounts Payable - Payroll Supervisor

Job Summary

JOB SUMMARY

Performs a variety of accounting functions; provides accounting information and prepares reports for user departments; research accounting transactions and history; reconciles and maintains assigned general ledger accounts; prepares and posts journal entries; and performs other related duties relative to area of assignment.

Open until filled.

Essential Functions And Decision Making

Leads Payroll, Accountants Payable, and Accounts Receivable staff and processes; provides support during peak periods. Assists the accountants in the areas of Payroll, Accounts Payable and Accounts Receivable processing including:

• Prepares and posts journal entries related to Payroll processes; serves as back-up for initiating or approving bank transfers and ACH/Positive pay uploads; performs other transactions in the area of responsibility.
• Reviews and approves Employee Expense Claims to be processed in Payroll; provides support to City departments on entering and submitting Employee Expense Claims.
• Coordinates Open Record Request fulfillment for payroll and other information related to area of assignment.
• Leads fiscal and calendar year-end processing, reconciliation, and reporting for area of assignment.
• Research depository discrepancies and ACH returns
• Assists City personnel with accounting related issues and inquiries; provides procedural/accounting information guidance to other
  
  

accounting staff for area of responsibility. 5. Perform any other related duties as required or assigned.

• Coordinates and is responsible for assigned projects including:
• Record Retention
• Coordinates the department’s document retention in accordance with City’s Clerk’s office.
• Tracks the record retention requirements for accounting documents.
• Leads software testing for financial system upgrades related to area of assignment.
• And other accounting related projects as assigned.
  
  

DECISION MAKING

Support Payroll, Accountants Payable, and Accounts Receivable staff and processing; assists in researching accounting data for Professionals making decisions as to the adequacy and accuracy of information based on established standards of procedure and generally accepted accounting and auditing principles.

MINIMUM QUALIFICATIONS (Salary Is Dependent Upon Qualifications)

MINIMUM REQUIREMENTS

• Associate's degree in Accounting, Finance, or a business-related field.
• Three (3) years of experience in payroll, accounts receivables, and accounts payable to include at least one (1) year of experience in payroll.
• One (1) year experience supervising at least two (2) direct reports in general business transactions.
• Advanced proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint, Outlook, and Teams.
• Advanced proficiency in Adobe Acrobat or similar pdf software, including creating and editing forms.
• A valid Texas Driver’s License with an acceptable driving record is required.
  
  

CORE COMPETENCIES AND PHYSICAL DEMANDS

JOB DIMENSIONS

• Must be able to apply basic accounting principles, operate a personal computer and related equipment, create spreadsheets and word processing documents, apply record keeping procedures, perform mathematical calculations, and comprehend and apply local government policies and procedures.
• Effective verbal and written communication skills are required; must be able to maintain positive working relationships with City departments and personnel, outside agencies, banks, vendors, and local businesses.
• During peak times, the environment is fast paced. Must be able to prioritize and manage multiple areas of responsibility and related tasks.
  
  

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Physical requirements include lifting up to 40 pounds occasionally. Subject to vision constantly; sitting, handling and fine dexterity frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, balancing, hearing and talking occasionally; bending, twisting, climbing and foot controls rarely.
  
  

The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide

Benefits

Medical, Dental & Vision Coverage

• United Healthcare
• Choice Plus PPO Plan
• Prescription Drug Plan
• Wellness Initiatives
• Virtual Doctor Visits 24/7
• Dental Plan

Davis Vision Insurance

• Base Vision Plan
• Premium Vision Plan
• Laser Vision Correction discounts
  
  

Retirement

• Texas MunicipalRetirement System (TMRS)
• Mission Square Retirement Corporation - optional 457-deferred compensation plan & Roth IRA
  
  

ADDITIONAL BENEFITS

• Flexible Spending Accounts
• City paid Life and AD&D Insurance
• Voluntary Life, AD&D and Long Term Disability insurance
• Employee Assistance Program
• Vacation
• Sick Leave
• Holidays
• Longevity Pay
• Tuition Reimbursement
• Activity Center Membership
• Direct Deposit
  
  

The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services.

Closing Date/Time: Continuous