PTS Office Assistant, Capital Improvement Projects

Salary : $17.57 - $24.00 Hourly

Location : Santa Clarita, CA

Job Type : Part-time / Temporary / Seasonal

Job Number : 2025-1

Department : Public Works

Division : Capital Improvement Projects

Opening Date : 01 / 29 / 2025

Closing Date : 2 / 12 / 2025 12 : 00 PM Pacific

Description / Duties & Responsibilities

The City's Capital Improvement Projects division is currently recruiting for a part-time, temporary, seasonal (PTS) employee to provide a wide range of administrative and field support to the Project Manager of the yearly Slurry project in the City's Public Works department.

This position is anticipated to work up to 40 hours per week Monday-Friday (8 : 00 a.m.-5 : 00 p.m.), based out of City Hall. The assignment is expected to last up to ten months, but may be extended depending on needs.

DUTIES AND RESPONSIBILITIES :

• Provides exceptional customer service, including answering incoming calls with contractors, City staff, and residents
• Provides clerical support inputting, maintaining, and tracking resident information
• Prepares a variety of general office correspondence, memos, and reports; photocopies and collates documents and distributes them to appropriate recipients
• Organizes and maintains various project files
• Provides general budget support, including preparing invoices, purchase requisitions, and change orders
• Prepares materials for meetings, events, and mailings
• Prepares meeting minutes and agendas for weekly project meetings between the project manager and consultants or contractors; emails meeting reminders and agendas to attendees
• Updates and maintains contact lists and records of consultants and contractors
• Performs other duties and responsibilities as assigned

Education and Experience

Knowledge and Abilities

Additional Information

APPLICATION PROCESS :

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following : written exam, technical knowledge assessment, writing skill assessment, and / or oral interviews that may be conducted in person and / or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application / selection process, please notify Human Resources for assistance.

All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.

Part-time, temporary, and seasonal (PTS) workers are at-will. Generally, PTS employees are limited to no more than 999 hours.

For more information and to apply online, please visit http : / / www.santaclarita.gov / .

APPLICATION DEADLINE : Wednesday, February 12, 2025, at 12 : 00 p.m.

The City of Santa Clarita is an Equal Opportunity Employer

Part-time, temporary, seasonal employees are not eligible for benefits and must participate in ICMA-RC (deferred compensation as a replacement for Social Security).

Do you possess a high school diploma or GED equivalent? (Proof will be required at time of hire.)

Do you possess two years general office experience performing clerical duties, supporting administrative functions for projects, and providing customer service both on the phone and in-person? If so, please describe.

Describe a time you provided excellent customer service to an angry customer.

Do you have the ability to work up to 40 hours / week for up to ten months?

What interests you about this position?

Required Question

Salary : $18 - $24