PTS Office Assistant, Recruitment

The City of Santa Clarita is recruiting for a part-time, temporary, seasonal (PTS) Office Assistant to provide administrative support to the Human Resources division, focusing on recruitment and onboarding processes. This position is based out of City Hall and is expected to work an estimated 20 to 30 hours per week (schedule is flexible). DUTIES AND RESPONSIBILITIES: • Provides administrative support to human resources, assisting with the recruitment and onboarding process for regular and part-time, seasonal, and temporary (PTS) recruitments • Assists with NeoGov online applicant management system, including setting up new users and updating agency, classification, and salary information • Creates and breaks down interview packets for regular and PTS recruitments • Screens employment applications for skills, experience, and education • Creates and maintains recruitment and personnel files • Conducts I-9 e-verifications for new hires and manages Nixle and DMV Employer Pull-Notice Program enrollments, ensuring accurate and timely processing; assists with tracking and monitoring a number of logs and databases • Prepares health authorizations for pre-employment physicals and drug screens • Collaborates with team to route Personnel Action Forms (PAFs) and enter information into the City’s financial system • Provides exceptional customer service, including answering incoming phone calls for the division and assisting the public; follows up with candidates and hiring managers as directed • Drafts internal written communications, including emails, letters, and announcements • Assists in outreach efforts for open positions, including identification of sources for advertising and posting of vacancies • Assists with administering technical and written exams for candidates • Researches and compiles information as needed • Provides additional clerical support as needed• High School Diploma or GED or equivalent • Minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment • Human Resources experience is highly desirable • Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered • General understanding of human resources administration and the ability to provide support of recruitment and onboarding • Demonstrates a reliable and responsible work ethic during times of stress and changing priorities; has a proactive, can-do attitude • Strong communication and listening skills and the ability to communicate verbally and in writing clearly, concisely, and effectively • Strong organizational skills while handling a heavy workload and organizing time and resources efficiently; proactive follow up with employees, managers, and other Human Resources staff to communicate status updates, keep stakeholders informed, and move processes forward • Exceptional attention to detail and the ability to produce work that is both accurate and complete • Strong file management skills and the ability to develop and maintain accurate records and filing systems • Exceptional customer service skills and the ability to effectively respond to and address public and employee questions, identify issues, and share ideas • Strong computer skills and the ability to use Microsoft Excel to track information; Microsoft Word to prepare memos and letters; Microsoft Outlook to communicate with staff and manage deadlines; and third-party databases to accurately update information • Strong interpersonal skills and the ability to develop and maintain effective working relationships with employees, managers, and the public • Ability to maintain a high level of confidentiality, exercise professional judgment, and conduct oneself ethically • Reliable team player and the ability to work independently as well as collaborate as part of a larger recruitment team and division • The ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance. All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and successful completion of a post-offer pre-employment physical which may include a drug screen and Physical Abilities Test, negative TB test on file, and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need. In compliance with California law, positions working with children are required to be mandated child abuse reporters. A mandated reporter is an individual who is obligated by law to report suspected cases of child abuse and neglect. In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. PTS workers are at-will. Generally, PTS employees are limited to no more than 999 hours. APPLICATION DEADLINE: This position will remain open until filled. First Review: Wednesday, April 16, 2025

Salary : $20 - $24