Office Assistant, Human Resources

JOB
The Office Assistant position provides a wide range of clerical support for the Human Resources division in a fast-paced, customer-service oriented environment with high-volume workload and time-sensitive deadlines.

Duties and Responsibilities:

• Provides clerical support, including answering incoming phone calls and visitors for the division; receiving, sorting, and processing mail; and ordering and maintaining department supplies
• Maintains calendars; schedules and sets up for meetings
• Assists staff and the public with questions and problems by phone and in-person at the public counter; provides information about the City’s programs and procedures
• Assists candidates for interviews and facilitates exams, when applicable
• Responds to verbal and written verifications of employment
• Types, proofreads, edits, and mails a variety of documents, forms, reports, letters, and general correspondence
• Generates and oversees a variety of reports, spreadsheets, and databases using multiple computer applications and software
• Processes a variety of confidential forms, including City employee Name Change and Change of Address forms
• Manages the City’s Access Device Program; inventories and tracks daily requests; conducts periodic audits
• Receives and tracks data in employee performance evaluations; calculates performance evaluations dates; generates forecasting reports
• Provides records management functions for the division, including creating and maintaining files, tracking records, preparing files for annual destruction, and partnering with the City Clerk’s Office to fulfill public records requests
• Processes and codes division invoices; assists with tracking division budget expenditures
• Coordinates work orders for printer and facility repairs
• Performs other related duties as assigned

EXAMPLE OF DUTIES

• High School Diploma or GED equivalent
• One year of clerical support experience in a professional office environment
• Possession of, or ability to obtain, a valid Class C California driver license may be required
• Bilingual in English and Spanish is desirable
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered

SUPPLEMENTAL INFORMATION
An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees’ Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

The City of Santa Clarita is an Equal Opportunity Employer.

Salary : $42,700 - $54,000