Project Manager - Hazard Mitigation Grant Program (PART-TIME, LIMITED TERM)

  
Under general direction of the Director of Fire and Life Safety (Fire Chief) / Emergency Manager, this position will coordinate the completion of grant requirements for the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) grant awarded to the City of Santee. This project is related to defensible space creation and the reduction of hazardous fuels throughout the San Diego River Corridor within the boundaries of the City of Santee.
 
The position collaborates with multiple departments within the City of Santee (e.g., Fire, Planning and Building, Community Services), as well as local, state, and federal agencies. This position may be retained to provide continued assistance with ongoing monitoring and maintenance in areas along the San Diego River Corridor related to this grant. The part-time schedule is flexible (16-20 hours/week).

This position is scheduled to end in December 2025, unless authorization for an extension is offered from FEMA. The representative duties will include, but may not be limited to the oversight and coordination of deliverables outlined below:

• Project management including sub-application development and revisions;
• Bid package development and issuances;
• Public information sharing including homeowner education and outreaches;
• Development of a final parcel lists;
• Homeowner registration for defensible space activities;
• Site assessment for defensible space activities/prescription treatment for all parcels;
• Right-of-entry (ROE) authorization and photos for all identified parcels;
• Final identification of all vegetation and species to be removed;
• Final Benefit Cost Analysis (BCA) based on final parcel lists;
• Final identification of removal processes;
• Debris management plan developments;
• Final development of work schedules (if different than original estimate);
• Completion of Environmental and Historic Preservation documents including California Environmental Quality Act (CEQA);
• Studies to assist with NEPA including biological impacts;
• Submission/delivery of Phase 1 documents to CalOES for review and approval;
• Presents and explain policies, regulations, and progress to the City Council related to the Hazard Mitigation Grant Program, other employees and members of the public;
• Obtain permits (if needed);
• Develop invoices and submission of financial documentation to granting agencies; and
• Perform related duties as required.

Knowledge, Skills and Abilities 

Knowledge of: 
Appropriate codes, ordinances and regulation; principles of record keeping, project management, English usage, spelling, vocabulary, grammar, and punctuation; computer applications related to tracking; principles of public relations and customer service; modern office practices, methods, and computer equipment and various software programs.
 
Ability to: 
Explain fire mitigation activities and the relevant codes and regulations to property owners, business owners, residents and others; respond to and effectively prioritize requests for assistance and complaints; respond to inquiries, complaints, and requests for assistance in a fair, tactful, and timely manner; analyze situations; read and interpret rules and regulations; read and interpret maps; represent the City of Santee in a positive, professional manner, often in challenging situations; deal with the public tactfully but firmly; communicate effectively both orally and in writing; maintain records; organize information; prepare reports; understand and carry out oral and written instructions; exercise sound, independent judgment, flexibility, creativity, and sensitivity in response to changing situations and needs; establish and maintain effective working relationships with City staff, other governmental agencies and the public.Education/Experience
Any combination of education and experience that demonstrates the ability to perform the duties of this classification is qualifying. An example would be:

EDUCATION:     A Bachelor’s Degree in Public Administration, Business Administration, Economics, or a related field from an accredited college or university, AND
 
EXPERIENCE:   Three (3) years (full-time equivalent) of progressively responsible and recent project coordination experience, or a closely related capacity such as project management assisting, vendor/contractor oversight, scheduling and administration of third-party services, and planning and coordination of tracking activities.

Experience in Emergency Management, Disaster Preparedness Coordination, or Community Risk Reduction is highly desirable.

"Recent" experience is defined as relevant experience obtained within the last three (3) years.
 
EXAMINATION PROCESS:  This recruitment is open until filled.  First review of applications may occur the week of December 2, 2024 or sooner depending on the number of applications received, so interested applicants are encouraged to apply immediately.  Interested applicants must submit an online application and a completed supplemental questionnaire.  Candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process for this position. The recruitment process may consist of any or all of the following components: Appraisal interview, and a written or practical skills assessment.

*TENTATIVE INTERVIEW DATE:  December 18, 2024 (Wednesday)

 *The City may change this interview date at its discretion due to departmental staffing and operational needs.The applicant selected will be subject to a criminal history investigation through the California Department of Justice (DOJ) and a thorough background check. A waiver for reference and background information must be completed.

Possession of, or ability to obtain, a valid Class C California driver's license at time of appointment. A safe driving record is required and must be maintained during period of employment.
 
City of Santee employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Physical Demands & Working Conditions 
The physical demands of this position may require working outside in inclement weather with significant noise, fumes, odors and dust levels. There is potential for exposure to environmental, physical and chemical hazards. Varying periods of walking, driving a motorized vehicle, standing and sitting, and continuous travel to different work sites and locations are required. The mental functions include ability to read, write, make basic mathematical computations, operate a computer, operate a motorized vehicle, use a camera, and apply skills to problem solve and manage projects in multiple locations.

Salary : $92,830 - $125,322