Project Manager - Hazard Mitigation Grant Program (PART-TIME, LIMITED TERM)

Salary : $56.57 - $76.92 Hourly

Location : Santee, CA

Job Type : Part-Time Temporary (No Benefits)

Job Number : 2024-1101

Department : Fire Department

Opening Date : 11 / 01 / 2024

Closing Date : Continuous

The Position

PART-TIME, LIMITED TERM POSITION~

This recruitment is open until filled. First review of applications may occur the week of December 2, 2024 or sooner depending on the number of applications received, so interested applicants are encouraged to apply immediately.

Under general direction of the Director of Fire and Life Safety (Fire Chief) / Emergency Manager, this position will coordinate the completion of grant requirements for the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) grant awarded to the City of Santee. This project is related to defensible space creation and the reduction of hazardous fuels throughout the San Diego River Corridor within the boundaries of the City of Santee.

The position collaborates with multiple departments within the City of Santee (e.g., Fire, Planning and Building, Community Services), as well as local, state, and federal agencies. This position may be retained to provide continued assistance with ongoing monitoring and maintenance in areas along the San Diego River Corridor related to this grant. The part-time schedule is flexible (16-20 hours / week).

This position is scheduled to end in December 2025, unless authorization for an extension is offered from FEMA.

Representative Duties

The representative duties will include, but may not be limited to the oversight and coordination of deliverables outlined below :

• Project management including sub-application development and revisions;
• Bid package development and issuances;
• Public information sharing including homeowner education and outreaches;
• Development of a final parcel lists;
• Homeowner registration for defensible space activities;
• Site assessment for defensible space activities / prescription treatment for all parcels;
• Right-of-entry (ROE) authorization and photos for all identified parcels;
• Final identification of all vegetation and species to be removed;
• Final Benefit Cost Analysis (BCA) based on final parcel lists;
• Final identification of removal processes;
• Debris management plan developments;
• Final development of work schedules (if different than original estimate);
• Completion of Environmental and Historic Preservation documents including California Environmental Quality Act (CEQA);
• Studies to assist with NEPA including biological impacts;
• Submission / delivery of Phase 1 documents to CalOES for review and approval;
• Presents and explain policies, regulations, and progress to the City Council related to the Hazard Mitigation Grant Program, other employees and members of the public;
• Obtain permits (if needed);
• Develop invoices and submission of financial documentation to granting agencies; and
• Perform related duties as required.

For a detailed list of responsibilities, please visit the City's website at http : / / www.cityofsanteeca.gov ~

Telecommuting may be an option for this position~

Knowledge, Skills and Abilities

Knowledge of :

Appropriate codes, ordinances and regulation; principles of record keeping, project management, English usage, spelling, vocabulary, grammar, and punctuation; computer applications related to tracking; principles of public relations and customer service; modern office practices, methods, and computer equipment and various software programs.

Ability to :

Explain fire mitigation activities and the relevant codes and regulations to property owners, business owners, residents and others; respond to and effectively prioritize requests for assistance and complaints; respond to inquiries, complaints, and requests for assistance in a fair, tactful, and timely manner; analyze situations; read and interpret rules and regulations; read and interpret maps; represent the City of Santee in a positive, professional manner, often in challenging situations; deal with the public tactfully but firmly; communicate effectively both orally and in writing; maintain records; organize information; prepare reports; understand and carry out oral and written instructions; exercise sound, independent judgment, flexibility, creativity, and sensitivity in response to changing situations and needs; establish and maintain effective working relationships with City staff, other governmental agencies and the public.

Minimum Qualifications

Education / Experience

Any combination of education and experience that demonstrates the ability to perform the duties of this classification is qualifying. An example would be :

EDUCATION : A Bachelor's Degree in Public Administration, Business Administration, Economics, or a related field from an accredited college or university, AND

EXPERIENCE : Three (3) years (full-time equivalent) of progressively responsible and recent project coordination experience, or a closely related capacity such as project management assisting, vendor / contractor oversight, scheduling and administration of third-party services, and planning and coordination of tracking activities.

Experience in Emergency Management, Disaster Preparedness Coordination, or Community Risk Reduction is highly desirable.

Recent" experience is defined as relevant experience obtained within the last three (3) years.

EXAMINATION PROCESS : This recruitment is open until filled. First review of applications may occur the week of December 2, 2024 or sooner depending on the number of applications received, so interested applicants are encouraged to apply immediately Interested applicants must submit an online application and a completed supplemental questionnaire. Candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process for this position. The recruitment process may consist of any or all of the following components : Appraisal interview, and a written or practical skills assessment.

Special Requirements

The applicant selected will be subject to a criminal history investigation through the California Department of Justice (DOJ) and a thorough background check. A waiver for reference and background information must be completed.

Possession of, or ability to obtain, a valid Class C California driver's license at time of appointment. A safe driving record is required and must be maintained during period of employment.

City of Santee employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Physical Demands & Working Conditions

The physical demands of this position may require working outside in inclement weather with significant noise, fumes, odors and dust levels. There is potential for exposure to environmental, physical and chemical hazards. Varying periods of walking, driving a motorized vehicle, standing and sitting, and continuous travel to different work sites and locations are required. The mental functions include ability to read, write, make basic mathematical computations, operate a computer, operate a motorized vehicle, use a camera, and apply skills to problem solve and manage projects in multiple locations.

This position is considered part-time temporary and does not receive any benefits other than participation in the appropriate retirement plan (CalPERS or PARS). The City only participates in the Medicare portion of social security.

PARS participants contribution 3.75% of salary to their retirement account, which is matched by the City.

PERS participants currently contribute a percentage of salary to their retirement account based on their retirement formula, with the City paying the additional required amount.

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. Please be as descriptive as possible in your responses. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

I possess a Bachelor's Degree from an accredited college or university in :

Do you have three (3) years of progressively responsible and recent experience in the following areas? Please check all that apply.

If you selected any of the options in question #3, please describe your experience in detail for each area. Be thorough in your response.

Although not required, do you have experience in any of the following areas? Please check all that apply.

If you selected any of the options in question #5, please describe your experience in detail for each area. Be thorough in your response.

I understand that this is a part-time, limited term position and is scheduled to end in December 2025 (unless authorization for an extension is offered from FEMA).

Are you now, or have you ever been a contributing member of CalPERS?

I understand that the City of Santee notifies applicants of their status in this process via e-mail. Applicants understand that they should adjust their spam filters to accept the City's e-mails, or check their junk mail for the City's e-mails messages. The City of Santee will not be responsible in any way if applicants do not receive our e-mails. I acknowledge that I have read, understand, and agree to the above.

Required Question

Salary : $57 - $77