Human Resources Technician - Office of Human Resources

Purpose

Essential Job Functions

• Facilitates with new employee process from conditional offer of employment until new hire is on payroll to include: schedule drug screen, schedule pre-employment physical, in-processing/on-boarding, make id cards for employees, schedule for New Employee Orientation.
• Process personnel actions which may include new hires, termination, transfers, reinstatements, promotions, title and salary changes. Notify payroll of any acting or end of acting pay actions needed.
• Post jobs to various jobsites for recruitments.
• Processes applicant job notifications using applicant tracking system (ATS).
• Perform accurate data entry into HRIS systems.
• Prepares and routes position control reports to hiring managers and assigned service center.
• Processes employee separations; ensure removal of employee file from active file cabinets; process annual terminated archiving.
• Scan and file personnel files both in hard copy and via electronic filing system.
• May sit on interview panel(s) for recruitment selection.
• Participate in job fairs and hiring events.
• Provide coverage for front desk assistant as needed.
• Preform all other duties as assigned.

Minimum Qualifications

Associate's degree in a Business related field plus one (1) year of experience in area of assignment: recruitment & selection ; or any equivalent combination of education, training, and experience.

Must possess and maintain a valid state driver's license.

Work Location: 5515 Abercorn Street
Work Hours: 8:15 am-5:00 pm Mon- Fri

Additional Requirements
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

Knowledge of:

• Office procedures, methods, and equipment including computers and applicable software applications.
• Principles and procedures of record keeping. Basic clerical accounting functions. Principles and procedures of data entry.
• Principles and practices of proper phone etiquette and customer service.
• English usage, spelling, grammar and punctuation. Principles and procedures of telephone switchboard operation.
• General basic accepted accounting principles.
• Human Resources programs, policies, procedures, and activities.
• Federal, state, and local laws and ordinances governing employment practices and procedures.
• Modern office practices and procedures.
• The City's operations and organizations.

• Perform a wide variety of clerical duties in support of human resources activities.
• Respond to requests and inquiries from employees and the general public.
• Type at a speed necessary for successful job performance.
• Maintain accurate records and files. Perform data entry and retrieval functions.
• Maintain tact and courtesy in a fast-paced environment.
• Multi-task. Receive calls and direct to appropriate staff.
• Operate a telephone switchboard efficiently and effectively.
• Perform various clerical functions and utilize the City's ERP system.
• Operate office equipment including computers and supporting software applications.
• Maintain confidentiality when working with sensitive information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Operate computers, to include Microsoft Office Suite software and other modern office equipment.
• Establishing priorities and organizing work to meet deadlines timely.
• Problem solving in a customer related environment.
• Public and interpersonal relations.
• The maintenance of effective working relationships with employees at all levels, city officials, and employee organizations.
• Oral and written communication.