Administrative Specialist II-BU (South Precinct)

Position Description

The Seattle Police Department is seeking a highly motivated, dynamic, detail-orientated Administrative Specialist II for the South Precinct to provide a full range of administrative support in a fast paced, customer focused environment.

Job Responsibilities

• Generates correspondences such as narrative reports, contracts, invoices, forms, and charts using Microsoft Word and Excel for editing, formatting and proofreading.
• Composes routine and recurring communications under the general supervision of senior staff as subject matter experts.
• Reviews and maintains all department documents and assists with the inspection and audit process mandated by the department.
• Completes distribution of documents to South Precinct staff, police department, city, or outside agency entities or citizens as directed.
• Establishes and maintains files, logs, indexes and record keeping systems; prepares record retention cycles and maintains appropriate historical data.
• Records, posts, logs and cross references information from varied documents and records; interpret content to properly record or post documents and information using an established manual or computer system.
• Research records, prepares and assembles appropriate information for reports and updates data as necessary.
• Follows specific guidelines to duplicate and back up databases and other computer records.
• Reviews content of documents and data for accuracy and compliance in accordance with the specific program guidelines and policies.
• Reviews and evaluates required program or department documents for completeness and appropriateness; determines program eligibility; and processes documents according to guidelines.
• Provides assistance to senior management on special projects, involving gathering and compiling information or data of a specialized nature.
• Performs specialized administrative support functions in support of department or program activities requiring interpretation of program guidelines within established limits.
• Provides back-up coverage for the absences of other Administrative Specialist-II assigned to South Precinct administrative functions.
  
  

Qualifications

Required Qualifications:

Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class).

Desired Qualifications

• Ability to exercise good judgment, organize workload, problem solve, and provide excellent customer service.
• Must be team oriented and possess a positive work ethic.
• Ability to keep abreast of the changing laws, new technology and procedures which directly affect daily tasks.
• Ability to communicate clearly in written and oral communications.
• Ability to deal with the public and Department personnel in a professional and courteous manner through strong customer service skills.
• Experience answering multi-line phones.
• Experience with Microsoft Outlook, voicemail and intermediate skills in Microsoft Word and Excel.
• Knowledge of police functions, procedures, computer techniques and codes.
• Ability to work independently, follow moderately complex oral and written instruction, and change work priorities frequently.
  
  

Position Requirements

• Obtain Washington Criminal Information Center (WACIC) and National Criminal Information Center (NCIC) certification within 6 months of employment.
• Pass a Seattle Police Department Background Investigation.
• Must perform work on-site. No remote work option is available for this position.
  
  

Additional Information

About The Department

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Additional Information

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

The full salary range for this position is $35.61 - $39.87 per hour.

New employees begin at Step 1 of the pay progression, which is $33.40 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.

How To Apply

• Apply online at www.seattle.gov/jobs.Please refer to: Job Number: 2025-00242.
• Attach a resume and a cover letter that provide additional information on why your skills and experience make you qualified for this job.
• Incomplete applications will not be considered.
  
  

If you have any questions, please contact Dene Warren Sakamoto atnaidene.warrensakamoto@seattle.gov.