Accounting Technician - Accounts Payable

Job Summary: This position is responsible for processing accounts payable on behalf of the city.

Job Scope: This position is primarily responsible for processing invoices for payment. Successful performance helps ensure that invoices are timely paid and only paid due and owing by the City.

Essential Duties and Responsibilities:

1. Process invoices for payment, ensuring correct coding and verifying that purchase order stays within amounts allocated by City Council through the budgeting process or has documented support for exceptions granted.

2. Print proof list for review by Accounting Manager prior to issue of checks or ACH files.

3. Respond to inquiries from vendors and departments regarding payments or any other related questions.

4. Manage vendor profiles, including attaching completed W-9 forms electronically to the vendor file, updating payee details, and making sure all vendors who are inactive for 5 years are designated as such (one year for UB customers).

5. Manage vendor payment files, including filing payment records in a timely manner, setting up new files, organizing files at year end, and reviewing miscellaneous files to determine if new individual files should be created.

6. Prepare and submit 1099’s and 1096 Summary (1096 is processed automatically with electronic filing of 1099s), with review by the Accounting Manager. This includes reviewing all payments for the calendar year, identifying which vendors and payments are subject to a 1099, and ordering new 1099 forms as needed, ensuring the forms are received in time to prepare by the filing deadline.

7. Assist Accounting Manager with monthly accounts payable balancing.

8. Provide Finance Director with monthly report of payments issued.

9. Investigate all uncashed checks and proceed appropriately.

10. Manage Accounts Payable email, and distribute invoices to appropriate departments for processing through work flows.

11. Review and approve all purchase orders from all departments in the work flow process. Present bills to City Administrator for approval.

12. Upload positive pay file to bank after any check has been issued. Additionally, review and decision any alerts that come from the bank on checks that have been presented for payment and are not recognized in positive pay.

13. Issue Utility Billing refund checks, including the upload to positive pay.

14. Review all vendor statements to verify all invoices have been paid. Resolve any unpaid invoices.

15. Complete credit applications for vendors as requested by department directors.

14. Performs other related duties as assigned.

The duties listed above are only as illustrations of the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar or related to the position.

Minimum Qualifications:

1. High School diploma or GED

2. Two (2) years related experience in accounts payable, accounting, or other related business practices.

3. Must be proficient with all products in the Microsoft Office Suite

4. Ability to be bonded

5. Missouri driver’s license

Necessary Knowledge, Skills, and Abilities:

1. Knowledge or the ability to obtain knowledge of basic accounting principles.

2. Skill in using a computer and various software programs

3. Skill in oral and written communication

Guidelines:

1. Accounting principles, city ordinances, department policies and procedures, and software manuals

2. Guideless require judgment, selection, and interpretation in application. This position is also responsible for assisting in development of departmental procedures.

Complexity:

The work consists of related accounting duties. Time constraints and lack of communication between departments contribute to the complexity of the work.

Principal Working Relationships:

Co-workers, vendors and other city employees

Purpose of Contacts:

Contacts are typically to give or exchange information, provide services, resolve problems, motivate or influence persons, and clarify, justify, defend, negotiate, or settle matters.

Supervisory and Management Responsibility: This position has no direct supervision over personnel.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This work is typically performed while sitting at a desk or table with intermittent standing or stooping. Some reaching and bending may be required. The employee occasionally lifts light and heavy objects and may be required to distinguish between shades of color.

Work Environment: The work is mostly sedentary and typically is performed in an office. Work may involve prolonged use of the telephone and personal computer. Evenings and weekends may be required.

Job Type: Full-time

Pay: From $18.07 per hour

Benefits:

• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay

Ability to Commute:

• Sedalia, MO 65301 (Required)

Ability to Relocate:

• Sedalia, MO 65301: Relocate before starting work (Required)

Work Location: In person

Salary : $18