What are the responsibilities and job description for the Public Works Administrative Assistant - Part Time position at City of Sequim, WA?

Salary : $25.06 - $29.89 Hourly

Location : Sequim, WA

Job Type : Part Time

Job Number : 25-00004

Department : Public Works

Opening Date : 02 / 10 / 2025

Closing Date : 3 / 2 / 2025 11 : 59 PM Pacific

Job Summary

The City of Sequim is seeking a detail-oriented and customer-focused Public Works Administrative Assistant to support the Public Works Administration, Engineering, and Field Staff. This role is responsible for facilitating communication, maintaining organized systems, and ensuring efficient departmental operations, all while providing exceptional service to both internal and external stakeholders. This is a part time position averaging 22 hours a week and is eligible for our full benefits package. The work schedule for this position is weekday mornings, 4.5-hour shifts, 5 days per week.

Essential Duties and Responsibilities

Customer Service and Reception

Acts as the initial contact for the public and internal inquiries, offering courteous assistance and directing requests appropriately.

Develops instruction packets and materials for the public.

Serves as a liaison to support information flow between Public Works staff and outside stakeholders.

Documentation and Records Management

Maintains organized and accessible filing systems for both physical and electronic records.

Responds to Public Records Requests as needed, in compliance with established procedures.

Documents certifications and training for Public Works staff.

Assists in the preparation of periodic reports to state, local, county and / or federal agencies.

Administrative Coordination

Drafts professional correspondence and assists with scheduling meetings.

Assists with training and travel reservations.

Assists department staff with purchasing processes, provides BARS coding on invoices, supports purchasing compliance requirements.

General Support

Distributes mail to departmental staff, prepares materials for distribution or mailing.

Assists with filing, copying and preparation of meeting materials.

Performs other administrative support duties as assigned.

Minimum Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge and usage of correct English grammar, spelling, punctuation and vocabulary; ability to read, understand and follow written and verbal instructions;

Knowledge of up-to-date office procedures with ability to operate modern office equipment;

Knowledge of basic bookkeeping and accounting principles;

Knowledge of relevant City policies, procedures, codes and regulations impacting Public Works operations;

Knowledge of municipal government processes and the relationships between City departments and related agencies;

Ability to interact with a wide variety of people / personal styles in varying situations with tact, professional demeanor and diplomacy, demonstrating maturity and emotional stability;

Excellent customer service skills, with ability to work well under pressure with frequent interruptions while maintaining a sustained attention to detail and appropriate hospitality;

Thorough knowledge of and ability to use software applications and tools including Microsoft Office;

Ability to make decisions and problem-solve within the bounds of City procedures, policies, codes and expected quality of service;

Ability to keep commitments and adhere to deadlines;

Ability to work independently and collaboratively, demonstrating initiative and flexibility to meet organizational needs;

Willingnesstoassistothersintheaccomplishmentofdepartmentalworkprioritiesas opportunities present themselves;

MINIMUM REQUIREMENTS

High school diploma or GED is required. Intermediate computer skills in Microsoft Office Suite, excellent customer service skills, and driver's license are required. Minimum of 2-4 years of administrative work experience in a professional office setting is highly desired. An equivalent combination of experience and training that provides the desired knowledge, skills and abilities may be considered.

Supplemental Information

WORKING CONDITIONS

Duties are performed primarily in an office environment, with sitting and / or standing for long periods of time, using standard office equipment and personal computer. The noise level in the work environment is usually moderately quiet. May be required to deal with upset customers. This position typically requires movement around the office, reaching, pushing, grasping, finger dexterity, hearing, seeing and repetitive motions. Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.

The City of Sequim offers employees a comprehensive benefits package.

Please Note : Seasonal, part-time, and variable employees may not be eligible for the below benefits with the exception of mandatory sick leave.

The following summary applies to fully benefited positions :

Health Benefits :

Medical Plan A

Dental Plan A

Vision Plan EXT

Life and Accidental D&D Insurance Plan B

Time Loss Benefit Plan C

All Washington Teamsters Welfare Trust benefits are 87.5% paid by Employer / 12.5% paid by Employee.

Retirement Plans :

Washington State Department of Retirement Systems (DRS) : Mandatory participation (PERS or LEOFF), depending upon eligibility.

Deferred Compensation Program (457) : Optional participation in a supplemental Deferred Compensation Program that allows tax-deferred savings into a variety of investments options.

Additional Benefits Include :

Teamsters Pension Trust

12 paid holidays per year plus one floating holiday

Paid vacation and sick days

Tuition Reimbursement

Longevity Pay

Paid Bereavement Leave

Employee Assistance Program (EAP)

Flexible Benefits Plan (health care / dependent care)

Life Flight air ambulance service membership subsidy

Paydays - The City of Sequim pays employees on the 7th and the 22nd of each month (24 pay periods per year).

What draws you to this particular position and the City of Sequim?

I understand that this is a part-time position averaging 22 hours per week, weekday mornings five days per week.

Required Question

Salary : $25 - $30

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