What are the responsibilities and job description for the Court Records Clerk position at City of Shawnee?
JOB
JOB TITLE: Court Records Clerk EXEMPT: NoDEPARTMENT: City Clerk PAY RANGE: Grade 12/Step 1, starting at $15.02 per hourACCOUNTABLE TO: Municipal Court ClerkSAFETY SENSITIVE: Yes This classification is a safety-sensitive position as defined by the United States Department of Transportation drug and alcohol testing regulations and/or the Oklahoma Standards for Workplace Drug and Alcohol Testing Act. As a safety-sensitive classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana certification will not excuse you from the testing process, or the consequences of testing positive for marijuana. JOB SUMMARY: Under general supervision, performs clerical and secretarial duties for the Municipal Court; workvaries and may require individual judgment within well-defined legal procedures in the preparation of and assembling of documents for the Court. ESSENTIAL FUNCTIONS: · Prepares various dockets for the Court for Adults &/or Juveniles;· Processes Juvenile Court cases under Oklahoma Juvenile procedures;· Establishes court record files for cases and records disposition of the cases;· Prepares for forfeiture of bonds;· Collects court fees, records collections, and keeps records of bond and fee collections;· Prepares receipts and balances cash drawer;· Processes mail and correspondence;· Prepares warrants, processes warrants through the Municipal Judge;· May be required to work in Courtroom during court;· Must be aware of good courtroom etiquette;· Answers phones and performs other routine secretarial duties as may be assigned;· Demonstrates experience in spelling and proper use of grammar;· Other duties as assigned. SUPERVISION REQUIRED: Works under general supervision of the Municipal Court Clerk. SUPERVISION GIVEN: None required. EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS: · High School graduate or equivalent; PLUS· One year clerical experience with computer experience desirable;· Must be bondable;· Must possess a valid Oklahoma Driver’s License and maintain a status of insurability. DESIRED QUALIFICATIONS: · Previous experience in Municipal employment. EXAMPLES OF PERFORMANCE CRITERIA AND EXPECTATIONS: · Must be able to work with confidential matters;· Has the ability to type with accuracy;· Contacts with fellow employees and the public are constant and involves communication of complex information requiring tact and diplomacy;· May be exposed to irate individuals;· Maintains court books properly and in accordance with established procedures and practices for the recording of fines, bonds, and time payments established by the Court;· Works toward obtaining a Municipal Court Clerk Association (OMCCA) Certification;· Must possess the ability to follow and carry out established court procedures;· Performs other duties as may be directed. WORKING CONDITIONS AND PHYSICAL HAZARDS: · Employee works in an office environment and uses a desk top computer, adding machine, copier and other office equipment;· Employee is occasionally required to bend, stoop and twist when maintaining files.· Employee may be required to walk up and down stairs;· Some lifting is required usually up to at least 35 pounds – but may be required to lift up to 50 pounds on occasion;· Physical requirements include walking, bending, stooping and prolonged sitting.Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential function.
JOB TITLE: Court Records Clerk EXEMPT: NoDEPARTMENT: City Clerk PAY RANGE: Grade 12/Step 1, starting at $15.02 per hourACCOUNTABLE TO: Municipal Court ClerkSAFETY SENSITIVE: Yes This classification is a safety-sensitive position as defined by the United States Department of Transportation drug and alcohol testing regulations and/or the Oklahoma Standards for Workplace Drug and Alcohol Testing Act. As a safety-sensitive classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana certification will not excuse you from the testing process, or the consequences of testing positive for marijuana. JOB SUMMARY: Under general supervision, performs clerical and secretarial duties for the Municipal Court; workvaries and may require individual judgment within well-defined legal procedures in the preparation of and assembling of documents for the Court. ESSENTIAL FUNCTIONS: · Prepares various dockets for the Court for Adults &/or Juveniles;· Processes Juvenile Court cases under Oklahoma Juvenile procedures;· Establishes court record files for cases and records disposition of the cases;· Prepares for forfeiture of bonds;· Collects court fees, records collections, and keeps records of bond and fee collections;· Prepares receipts and balances cash drawer;· Processes mail and correspondence;· Prepares warrants, processes warrants through the Municipal Judge;· May be required to work in Courtroom during court;· Must be aware of good courtroom etiquette;· Answers phones and performs other routine secretarial duties as may be assigned;· Demonstrates experience in spelling and proper use of grammar;· Other duties as assigned. SUPERVISION REQUIRED: Works under general supervision of the Municipal Court Clerk. SUPERVISION GIVEN: None required. EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS: · High School graduate or equivalent; PLUS· One year clerical experience with computer experience desirable;· Must be bondable;· Must possess a valid Oklahoma Driver’s License and maintain a status of insurability. DESIRED QUALIFICATIONS: · Previous experience in Municipal employment. EXAMPLES OF PERFORMANCE CRITERIA AND EXPECTATIONS: · Must be able to work with confidential matters;· Has the ability to type with accuracy;· Contacts with fellow employees and the public are constant and involves communication of complex information requiring tact and diplomacy;· May be exposed to irate individuals;· Maintains court books properly and in accordance with established procedures and practices for the recording of fines, bonds, and time payments established by the Court;· Works toward obtaining a Municipal Court Clerk Association (OMCCA) Certification;· Must possess the ability to follow and carry out established court procedures;· Performs other duties as may be directed. WORKING CONDITIONS AND PHYSICAL HAZARDS: · Employee works in an office environment and uses a desk top computer, adding machine, copier and other office equipment;· Employee is occasionally required to bend, stoop and twist when maintaining files.· Employee may be required to walk up and down stairs;· Some lifting is required usually up to at least 35 pounds – but may be required to lift up to 50 pounds on occasion;· Physical requirements include walking, bending, stooping and prolonged sitting.Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential function.
Salary : $15
