Court Clerk

About us

Municipal Government in a small, but growing town.

COURT CLERK

GENERAL PURPOSE

Performs clerical, administrative and data processing work related to Municipal Court, with other tasks as needed for the Town, Luther Public Works Authority and Luther Economic Development Authority.

SUPERVISION RECEIVED

Works under the supervision of the Town Manager

SUPERVISION EXERCISED

None

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Shares responsibility of answering and facilitating all incoming phone calls

· Answers questions related to court/citations via phone and in person

· Enters all new citations and warrants into the Court and ODIS computer programs

· Receives all court/citation payments, providing receipt to payer, entering payment into Court computer programs, entering information into daily deposit system

· Enters information into the ODIS system to remove warrants for paid citations

· Maintains accurate records and good communication with collection agency

· Receives payments for impounded vehicles

· Enters and files all information for bonds

· Maintains and updates bail bondsman certifications

· Sets up courtroom, including placement of necessary documents and display signs

· Prints warrants and dockets

· Sends all necessary judgments to DPS

· Completes daily cash drawer count, balances cash drawer, prepares deposit information

· Prepares refunds for individual citations and forwards to Town Treasurer

· Prepares all reports for CLEET, OBN and OSBI for state assessed fees

· Keeps, files and maintains all records regarding court and citations, including court records, citation records with jackets, judge’s notes for court, collection agency records (if collection agency used) and payment records

· Works to coordinate information between Court, Prosecutor, Judge and Police Department

· Performs various other tasks as needed, including file maintenance, assisting other departments, cross training on utility billing and reception duties.

PERIPHERAL DUTIES

Other duties as assigned

DESIRED MINIMUM QUALIFICATIONS

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, accounting, or data processing

Three (3) years of work experience in an office position, preferably in municipal or other government agency

Any equivalent combination of education and experience

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

Working knowledge of computers and electronic data processing

Working knowledge of modern office practices and procedures

Skill in operating listed tools and equipment

Ability to perform arithmetic computations accurately and quickly

Ability to communicate effectively verbally and in writing

Ability to establish courteous and effective working relationship with other employees and the public

Ability to work under pressure with frequent interruptions

Skill and ability to cope with angry or difficult customers in a calm and professional manner

SPECIAL REQUIREMENTS

May be required to work overtime, attend off-premises training or attend special events

Business attire required during court sessions and specific business meetings or events

TOOLS AND EQUIPMENT USED

Business computer, computer programs, 10-key calculator, multi-user phone system, postage machine, printer/copy machine

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee is often required to use hands to finger, handle or operate objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The room temperature is generally comfortable. Phone calls and walk-in inquiries from customers are very frequent.

SELECTION GUIDELINES

Formal application, rating of education and experience, oral interview, background, reference and credit check. Job related tests may be required.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in these specifications. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change. The Town of Luther is an at-will employer. This position is not considered safety sensitive.

The Town of Luther, Oklahoma, is a Drug Free Equal Opportunity Employer.

Job Type: Full-time

Pay: $16.00 - $16.75 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• General Office: 3 years (Required)

Ability to Commute:

• Luther, OK 73054 (Required)

Work Location: In person

Salary : $16 - $17