What are the responsibilities and job description for the Interim Administrative Support Assistant position at City of Shelton?
We are seeking an interim candidate for a six-month appointment.
This position is responsible for providing clerical and administrative support, as well as data management functions, for the Public Works Department. Responsibilities include, but are not limited to data entry, typing correspondence and forms, compiling, analyzing and generating reports, filing, responding to internal and external customer inquiries, and maintaining records.
Provides clerical and administrative support services for the Public Works Department for the City.
Researches, composes and prepares correspondence, documents, reports, forms and contracts and checks for accuracy, grammar, and content. Maintains and updates departmental files and records, files information and materials, and ensures compliance with rules and regulations relative to the retention and destruction of files/records.
Answers routine inquires, records complaints, resolves routine issues or routes non-routine concerns to appropriate location. Assists employees and the public, responding to inquiries in a timely and professional manner.
Responsible for receiving, reviewing for completeness, and coordinating the overall review process associated with Special Event applications. Duties shall include reviewing comments from various departments and preparing written correspondence, including the final permit, for review by the Department Director and City Manager.
Coordinates projects with other City departments, divisions, and agencies as necessary.
Performs data collection, entry and tracking for various departmental activities.
Performs general clerical duties including distributing mail; assembling file documents; copying; monitoring inventory, stocking, and ordering office supplies.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
EDUCATION and/or EXPERIENCE: High School Graduate or have a GED; have taken business or other related courses and have two years increasingly responsible administrative support and/or secretarial experience; or an equivalent combination of experience, education, and training that would provide the level of knowledge and ability required for the position. Experience in Microsoft Office suites, database management, and experience with web site design and maintenance highly desirable.
LANGUAGE SKILLS: Ability to compose correspondence, meeting minutes, and other official materials while effectively employing principles of good correspondence. Strong verbal communications are essential to the position. Have skill in communicating and presenting a positive, professional image of City services.
MATHEMATICAL SKILLS: Ability to complete accurate mathematical calculations as may be required for the position.
REASONING ABILITY: Ability to work within established guidelines with little direct supervision; ability to perform a variety of tasks at the same time; and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS: Have or have the ability to obtain, a valid Washington State Motor Vehicle Operator's license and a Certificate of Appointment as a Notary Public within six months of employment.
OTHER SKILLS and ABILITIES: Strong telephone skills are required. Ability to accurately type a minimum of 50 WPM. Ability to operate standard office machines; i.e., computer, typewriter, recorder, calculator, telephone, copy machine and fax.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to walk, stand, stoop, and sit at a desk. This employee must occasionally exert or traverse up to 25 pounds.
The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job.
Work is typically performed in an office environment.
This position is responsible for providing clerical and administrative support, as well as data management functions, for the Public Works Department. Responsibilities include, but are not limited to data entry, typing correspondence and forms, compiling, analyzing and generating reports, filing, responding to internal and external customer inquiries, and maintaining records.
Provides clerical and administrative support services for the Public Works Department for the City.
Researches, composes and prepares correspondence, documents, reports, forms and contracts and checks for accuracy, grammar, and content. Maintains and updates departmental files and records, files information and materials, and ensures compliance with rules and regulations relative to the retention and destruction of files/records.
Answers routine inquires, records complaints, resolves routine issues or routes non-routine concerns to appropriate location. Assists employees and the public, responding to inquiries in a timely and professional manner.
Responsible for receiving, reviewing for completeness, and coordinating the overall review process associated with Special Event applications. Duties shall include reviewing comments from various departments and preparing written correspondence, including the final permit, for review by the Department Director and City Manager.
Coordinates projects with other City departments, divisions, and agencies as necessary.
Performs data collection, entry and tracking for various departmental activities.
Performs general clerical duties including distributing mail; assembling file documents; copying; monitoring inventory, stocking, and ordering office supplies.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
EDUCATION and/or EXPERIENCE: High School Graduate or have a GED; have taken business or other related courses and have two years increasingly responsible administrative support and/or secretarial experience; or an equivalent combination of experience, education, and training that would provide the level of knowledge and ability required for the position. Experience in Microsoft Office suites, database management, and experience with web site design and maintenance highly desirable.
LANGUAGE SKILLS: Ability to compose correspondence, meeting minutes, and other official materials while effectively employing principles of good correspondence. Strong verbal communications are essential to the position. Have skill in communicating and presenting a positive, professional image of City services.
MATHEMATICAL SKILLS: Ability to complete accurate mathematical calculations as may be required for the position.
REASONING ABILITY: Ability to work within established guidelines with little direct supervision; ability to perform a variety of tasks at the same time; and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS: Have or have the ability to obtain, a valid Washington State Motor Vehicle Operator's license and a Certificate of Appointment as a Notary Public within six months of employment.
OTHER SKILLS and ABILITIES: Strong telephone skills are required. Ability to accurately type a minimum of 50 WPM. Ability to operate standard office machines; i.e., computer, typewriter, recorder, calculator, telephone, copy machine and fax.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to walk, stand, stoop, and sit at a desk. This employee must occasionally exert or traverse up to 25 pounds.
The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job.
Work is typically performed in an office environment.
Salary : $22