Emergency Management Coordinator

GENERAL SUMMARY

The primary role of this position is to coordinate the Emergency Preparedness functions for the City of Shoreline. The Emergency Management Program is staffed by this position and a 0.5 FTE Administrative Assistant (funded by the FEMA Emergency Performance Management Grant) that does not report directly to the Emergency Management Coordinator. The Emergency Management Coordinator will prepare plans, conduct training and participate with staff from other organizations in multi-agency emergency management activities. This position will coordinate within the City of Shoreline and with local, county, state and federal partners to minimize disaster impacts to the public, businesses and the environment.

As the Emergency Management Coordinator, you will maintain the Emergency Management framework for mitigating, preventing, preparing for, responding to, and recovering from natural, technological, and human caused hazards/incidents in coordination with other City staff. This will include maintaining all required planning documents; coordinating implementation of necessary training programs; providing coordination support during emergency situations; assisting with policy development; contract and project management; conducting special studies as needed; and serving as staff liaison to various related councils, meetings, and volunteer groups.

EXAMPLES OF DUTIES

• Coordinate all Emergency Preparedness functions for the City of Shoreline.
• Develop emergency operations plans, including the Comprehensive Emergency Management Plan and Hazard Mitigation Plan, for the City of Shoreline that will maximize all City resources and encourage participation by the whole community.
• Respond and coordinate necessary activities in the event of an emergency under the direction of the City Manager's Office.
• Work with Federal, State, and County agencies for disaster assistance, emergency management training, and education programs
• Conduct exercises to test the readiness and effectiveness of all City resources in a coordinated emergency response.
• Conduct training for all City employees regarding their actions during a major emergency or disaster.
• Develop and implement various safety drills for City facilities, including evacuations, lock downs, and earthquakes.
• Prepare, promote, and deliver disaster education programs to promote emergency preparedness, response, recovery, and mitigation to the public.
• Staff and support the City's Emergency Management Advisory Council as outlined in the Shoreline Municipal Code; prepare agendas, presentations, and minutes as required.
• Serve as a professional resource representing Shoreline to various organizations and committees, including interjurisdictional groups; attend and participate in group meetings and activities as assigned; participate in public relations activities in support of the Emergency Management program; make public presentations as assigned.
• Assist in developing, designing and writing articles, news releases, flyers, and newsletters to promote Emergency Management; assist in maintaining and updating communications including, email lists, social media, website, and other external communications.
• Identify, recruit, select, and coordinate volunteers, instructors, recruiters, and resource staff to support various programs; develop annual volunteer training plan; assign, prioritize, and review timely completion of volunteer duties.
• Research and recommend grant opportunities; prepare grant applications and manage and monitor grants received.
• Assist with budget proposals to provide necessary resources to develop, implement, and maintain an effective and efficient emergency preparedness and management program.
• Gather, assemble, and analyze data; compile information for statistical, financial, and budget reports; and prepare documents including staff reports, memorandums, letters, contracts, and grants.
• Develop, negotiate, and administer various documents and arrangements for program operations including contracts, interlocal agreements, mutual aid agreements, request for proposals, memoranda of understanding, and other agreements on behalf of the City.
• Participate in the development of policy guidelines, program work plans, goals, and objectives.
• Ensure primary and alternate emergency operation centers are maintained and operational; acquire and train on use of technology and equipment; develop and maintain forms, logs, and resource lists for the emergency operations center; develop and update plans and standard operating guidelines for the center; ensure plans are current and comply with applicable federal, state and local laws.
• Ensure communications and warning systems are tested and up-to-date with current lists of staff, volunteers, and community partners who will be needed during an emergency.

• Perform related duties and responsibilities as required.

QUALIFICATIONS

• Program development, coordination, and implementation.
• Standard emergency planning tools including Comprehensive Emergency Management Plans and other standard planning documents.
• Principles of contract preparation and administration.
• Principles of grant writing, monitoring, and management.
• Effective business letter writing, and report and presentation preparation.
• Principles and practices of emergency management and emergency preparedness.
• Functions and responsibilities of an emergency operations center.
• Local governmental administration procedures.
• Pertinent federal, state and local codes, laws and regulations.
• Principles and practices of local budget preparation and administration.

• Participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
• Gather, assemble, and analyze data and utilize in drafting the Comprehensive Emergency Management Plan as well as other required planning documents.
• Develop proposed policies and procedures for emergency planning, emergency management training, and emergency preparedness activities.
• Coordinate people and resources necessary for effective emergency response and recovery.
• Provide leadership, guidance, and training in a team-oriented emergency management environment.
• Effect cooperation and gathering of resources from all segments of the community for emergency response.
• Coordinate and/or provide effective training on all aspects of emergency management.
• Gather, assemble, and analyze data.
• Prepare clear and concise analytical reports.
• Manage grants and contracts.
• Effectively present program issues to a variety of audiences.
• Represent the City and its interests to local, state, and federal governments as well as private sector businesses.
• Operate office equipment including computers and supporting word processing, spreadsheet, and other assigned applications.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

SUPPLEMENTAL INFORMATION

The City's mission is to fulfill the community’s vision through highly valued public service. Our employees work relentlessly to achieve organizational goals while embracing the City’s values. City Mission, Values, and Goals.

Application Process:

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of reference checks, including at least one prior supervisor.
• This position requires completion of a criminal background check prior to the start of employment.

Employees Working Remotely:

The City has implemented a remote work policy that allows staff to work up to three remote days a week, however during the 6-month orientation period it is expected that all work will be performed at City Hall. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington.

Applicants with disabilities who require assistance with the application or interview process will be accommodated to the extent reasonably possible. To request an accommodation, please call (206) 801-2243.