Extra Help - Finance Assistant

GENERAL SUMMARY

EXAMPLES OF DUTIES

Essential Functions

• Archive records and documents according to City, State and federal regulations
• Perform mailing activities; apply and record postage; sort, bundle and deliver mail and organize bulk mailings.
• Create, maintain and update computer database files for a variety of department uses; input information into computer and produce reports.
• Process cash receipts, and/or accounts receivable/accounts payable or procurement transactions.
• Audit financial documents (contracts, invoices, etc.) to ensure compliance with City policy and applicable laws.
• Assist with maintaining accounting information and financial records.
• Provide basic backfill and support to accounts payable/receivable and procurement staff.
• Research and gather data for special projects and reports.
• Set up, label and maintain files for multiple departments including A/P, A/R, Payroll and Purchasing.
• Prepare and assist with research and gathering of data.

• Other duties as assigned.

QUALIFICATIONS

Knowledge, Skills & Abilities

• Basic knowledge accounting and budgeting functions.
• Basic knowledge of spreadsheet software.
• Skill in the use and care of personal computers and computer software.
• Ability to participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
• Ability to pass a criminal background check.
• Ability to conduct basic research.
• Ability to learn quickly, analyze and interpret instructions correctly to perform needed support for accounting functions.
• Ability to apply established guidelines in the keeping of accounts and creation of financial reports.
• Ability to apply State laws and regulations and City policies and procedures to the purchasing process.
• Ability to work with a high volume of numbers with accuracy and details.
• Ability to communicate effectively with the staff to understand the requirements of the assigned duties.
• Ability to establish and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy.
• Ability to effectively plan and organize work and complete tasks within prescribed timeframes.
• Ability to operate and maintain a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing.

• Completion of high school; and college level courses in accounting or finance, or vocational training in accounting, finance, or business administration, an associate’s degree in business or accounting is a plus; and
• 1-2 years of experience performing or providing support for accounting and/or financial work;
• Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

SUPPLEMENTAL INFORMATION

The City's mission is to fulfill the community’s vision through highly valued public service. Our employees work relentlessly to achieve organizational goals while embracing the City’s values. City Mission, Values, and Goals.

Application Process:

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• This position requires completion of a criminal background check prior to start employment.

Applicants with disabilities who require assistance with the application or interview process will be accommodated to the extent reasonably possible. To request an accommodation, please call (206) 801-2243.