What are the responsibilities and job description for the Emergency Management Coordinator position at City of Shoreline?
JOB
Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.DEFINITIONThe primary role of this position is to coordinate the Emergency Preparedness functions for the City of Shoreline. The Emergency Management Program is staffed by this position and a 0.5 FTE Administrative Assistant (funded by the FEMA Emergency Performance Management Grant) that does not report directly to the Emergency Management Coordinator. The Emergency Management Coordinator will prepare plans, conduct training and participate with staff from other organizations in multi-agency emergency management activities. This position will coordinate within the City of Shoreline and with local, county, state and federal partners to minimize disaster impacts to the public, businesses and the environment.As the Emergency Management Coordinator, you will maintain the Emergency Management framework for mitigating, preventing, preparing for, responding to, and recovering from natural, technological, and human caused hazards/incidents in coordination with other City staff. This will include maintaining all required planning documents; coordinating implementation of necessary training programs; providing coordination support during emergency situations; assisting with policy development; contract and project management; conducting special studies as needed; and serving as staff liaison to various related councils, meetings, and volunteer groups.SUPERVISION RECEIVED AND EXERCISEDReceives general direction from assigned supervisory or management staff.
EXAMPLE OF DUTIES
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: Coordinate all Emergency Preparedness functions for the City of Shoreline.Develop emergency operations plans, including the Comprehensive Emergency Management Plan and Hazard Mitigation Plan, for the City of Shoreline that will maximize all City resources and encourage participation by the whole community. Respond and coordinate necessary activities in the event of an emergency under the direction of the City Manager's Office.Work with Federal, State, and County agencies for disaster assistance, emergency management training, and education programsConduct exercises to test the readiness and effectiveness of all City resources in a coordinated emergency response. Conduct training for all City employees regarding their actions during a major emergency or disaster.Develop and implement various safety drills for City facilities, including evacuations, lock downs, and earthquakes.Prepare, promote, and deliver disaster education programs to promote emergency preparedness, response, recovery, and mitigation to the public.Staff and support the City's Emergency Management Advisory Council as outlined in the Shoreline Municipal Code; prepare agendas, presentations, and minutes as required.Serve as a professional resource representing Shoreline to various organizations and committees, including interjurisdictional groups; attend and participate in group meetings and activities as assigned; participate in public relations activities in support of the Emergency Management program; make public presentations as assigned. Assist in developing, designing and writing articles, news releases, flyers, and newsletters to promote Emergency Management; assist in maintaining and updating communications including, email lists, social media, website, and other external communications. Identify, recruit, select, and coordinate volunteers, instructors, recruiters, and resource staff to support various programs; develop annual volunteer training plan; assign, prioritize, and review timely completion of volunteer duties. Research and recommend grant opportunities; prepare grant applications and manage and monitor grants received.Assist with budget proposals to provide necessary resources to develop, implement, and maintain an effective and efficient emergency preparedness and management program.Gather, assemble, and analyze data; compile information for statistical, financial, and budget reports; and prepare documents including staff reports, memorandums, letters, contracts, and grants.Develop, negotiate, and administer various documents and arrangements for program operations including contracts, interlocal agreements, mutual aid agreements, request for proposals, memoranda of understanding, and other agreements on behalf of the City. Participate in the development of policy guidelines, program work plans, goals, and objectives.Ensure primary and alternate emergency operation centers are maintained and operational; acquire and train on use of technology and equipment; develop and maintain forms, logs, and resource lists for the emergency operations center; develop and update plans and standard operating guidelines for the center; ensure plans are current and comply with applicable federal, state and local laws. Ensure communications and warning systems are tested and up-to-date with current lists of staff, volunteers, and community partners who will be needed during an emergency.Marginal Functions: Perform related duties and responsibilities as required.
SUPPLEMENTAL INFORMATION
The City's mission is to fulfill the community’s vision through highly valued public service. Our employees work relentlessly to achieve organizational goals while embracing the City’s values. City Mission, Values, and Goals.Application Process: To demonstrate skills and interest, please complete the application and provide answers to the Supplemental Questions which will help us determine your qualifications for the job. (This application does NOT allow for attachments.)Conditions Of Employment: All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.All positions require the completion of reference checks, including at least one prior supervisor.This position requires completion of a criminal background check prior to the start of employment.Employees Working Remotely: The City has implemented a remote work policy that allows staff to work up to three remote days a week, however during the 6-month orientation period it is expected that all work will be performed at City Hall. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington.
Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.DEFINITIONThe primary role of this position is to coordinate the Emergency Preparedness functions for the City of Shoreline. The Emergency Management Program is staffed by this position and a 0.5 FTE Administrative Assistant (funded by the FEMA Emergency Performance Management Grant) that does not report directly to the Emergency Management Coordinator. The Emergency Management Coordinator will prepare plans, conduct training and participate with staff from other organizations in multi-agency emergency management activities. This position will coordinate within the City of Shoreline and with local, county, state and federal partners to minimize disaster impacts to the public, businesses and the environment.As the Emergency Management Coordinator, you will maintain the Emergency Management framework for mitigating, preventing, preparing for, responding to, and recovering from natural, technological, and human caused hazards/incidents in coordination with other City staff. This will include maintaining all required planning documents; coordinating implementation of necessary training programs; providing coordination support during emergency situations; assisting with policy development; contract and project management; conducting special studies as needed; and serving as staff liaison to various related councils, meetings, and volunteer groups.SUPERVISION RECEIVED AND EXERCISEDReceives general direction from assigned supervisory or management staff.
EXAMPLE OF DUTIES
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: Coordinate all Emergency Preparedness functions for the City of Shoreline.Develop emergency operations plans, including the Comprehensive Emergency Management Plan and Hazard Mitigation Plan, for the City of Shoreline that will maximize all City resources and encourage participation by the whole community. Respond and coordinate necessary activities in the event of an emergency under the direction of the City Manager's Office.Work with Federal, State, and County agencies for disaster assistance, emergency management training, and education programsConduct exercises to test the readiness and effectiveness of all City resources in a coordinated emergency response. Conduct training for all City employees regarding their actions during a major emergency or disaster.Develop and implement various safety drills for City facilities, including evacuations, lock downs, and earthquakes.Prepare, promote, and deliver disaster education programs to promote emergency preparedness, response, recovery, and mitigation to the public.Staff and support the City's Emergency Management Advisory Council as outlined in the Shoreline Municipal Code; prepare agendas, presentations, and minutes as required.Serve as a professional resource representing Shoreline to various organizations and committees, including interjurisdictional groups; attend and participate in group meetings and activities as assigned; participate in public relations activities in support of the Emergency Management program; make public presentations as assigned. Assist in developing, designing and writing articles, news releases, flyers, and newsletters to promote Emergency Management; assist in maintaining and updating communications including, email lists, social media, website, and other external communications. Identify, recruit, select, and coordinate volunteers, instructors, recruiters, and resource staff to support various programs; develop annual volunteer training plan; assign, prioritize, and review timely completion of volunteer duties. Research and recommend grant opportunities; prepare grant applications and manage and monitor grants received.Assist with budget proposals to provide necessary resources to develop, implement, and maintain an effective and efficient emergency preparedness and management program.Gather, assemble, and analyze data; compile information for statistical, financial, and budget reports; and prepare documents including staff reports, memorandums, letters, contracts, and grants.Develop, negotiate, and administer various documents and arrangements for program operations including contracts, interlocal agreements, mutual aid agreements, request for proposals, memoranda of understanding, and other agreements on behalf of the City. Participate in the development of policy guidelines, program work plans, goals, and objectives.Ensure primary and alternate emergency operation centers are maintained and operational; acquire and train on use of technology and equipment; develop and maintain forms, logs, and resource lists for the emergency operations center; develop and update plans and standard operating guidelines for the center; ensure plans are current and comply with applicable federal, state and local laws. Ensure communications and warning systems are tested and up-to-date with current lists of staff, volunteers, and community partners who will be needed during an emergency.Marginal Functions: Perform related duties and responsibilities as required.
SUPPLEMENTAL INFORMATION
The City's mission is to fulfill the community’s vision through highly valued public service. Our employees work relentlessly to achieve organizational goals while embracing the City’s values. City Mission, Values, and Goals.Application Process: To demonstrate skills and interest, please complete the application and provide answers to the Supplemental Questions which will help us determine your qualifications for the job. (This application does NOT allow for attachments.)Conditions Of Employment: All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.All positions require the completion of reference checks, including at least one prior supervisor.This position requires completion of a criminal background check prior to the start of employment.Employees Working Remotely: The City has implemented a remote work policy that allows staff to work up to three remote days a week, however during the 6-month orientation period it is expected that all work will be performed at City Hall. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington.
