What are the responsibilities and job description for the Accounts Payable Specialist position at City of Simpsonville?
Key Responsibilities
? Invoice Processing: Receive invoices from vendors/Department Heads, review all invoices for accuracy and compliance with established guidelines. Once reviewed code and key all invoices into SmartFusion.
? Payment Coordination: Prepare and process payments on a weekly basis, ensuring adherence to payment terms and local government policies.
? Vendor Relations: Maintain positive relationships with vendors, addressing inquiries and resolving discrepancies related to invoices and payments.
? Reconciliation: Assist in the monthly reconciliation of accounts payable transactions, ensuring discrepancies are identified and resolved promptly.
? Record Maintenance: Ensure all invoices and payment records are accurately filed and maintained, supporting transparency and accountability in financial operations.
? Compliance: Ensure compliance with city policies, state regulations, and financial best practices, assisting during audits and budget as required.
? Collaboration: Work collaboratively with other departments to support overall financial management within the organization.
? Miscellaneous: Schedules inspections, requests W-9?s, inputs cash and check payments into daily log, back-up to business license and permitting. Other duties as assigned.
? Invoice Processing: Receive invoices from vendors/Department Heads, review all invoices for accuracy and compliance with established guidelines. Once reviewed code and key all invoices into SmartFusion.
? Payment Coordination: Prepare and process payments on a weekly basis, ensuring adherence to payment terms and local government policies.
? Vendor Relations: Maintain positive relationships with vendors, addressing inquiries and resolving discrepancies related to invoices and payments.
? Reconciliation: Assist in the monthly reconciliation of accounts payable transactions, ensuring discrepancies are identified and resolved promptly.
? Record Maintenance: Ensure all invoices and payment records are accurately filed and maintained, supporting transparency and accountability in financial operations.
? Compliance: Ensure compliance with city policies, state regulations, and financial best practices, assisting during audits and budget as required.
? Collaboration: Work collaboratively with other departments to support overall financial management within the organization.
? Miscellaneous: Schedules inspections, requests W-9?s, inputs cash and check payments into daily log, back-up to business license and permitting. Other duties as assigned.