What are the responsibilities and job description for the Clerical Assistant position at City of South Gate, CA?
Salary : $48,432.00 - $58,872.00 Annually
Location : South Gate, CA
Job Type : Full Time Classified
Job Number : 202400571
Department : Community Development
Opening Date : 12 / 19 / 2024
Closing Date : 1 / 20 / 2025 5 : 00 PM Pacific
About the Position
DESCRIPTION
Under general supervision, the Clerical Assistant will assist the assigned department by performing general and varied clerical duties.
CLASS CHARACTERISTICS
This classification supports the City of South Gate clerical needs of the assigned department.
SUPERVISION RECEIVED
Works under the direct supervision of a higher-level administrative staff.
SUPERVISION EXERCISED
Does not supervise.
Examples of Essential Functions
ESSENTIAL FUNCTIONS
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following :
Perform general and varied clerical support duties such as filing, typing and record maintenance.
Receive, sort, and distribute incoming mail; operate a copy machine to duplicate information; package and distribute completed copies; deliver and transport mail, reports, and other materials to other departments.
Locate materials and information in records and files as required to perform receptionist duties for an assigned office or department; provide basic information and directions; refer calls and visitors to appropriate personnel.
Operate a computer and certain software programs in support of departmental duties and objectives.
Perform related duties as assigned.
Minimum & Desirable Qualifications
Training and Experience
Graduation from high school or equivalent is required. Two (2) years of experience in basic clerical work is required.
License Requirement
Possession of a valid California Class C Driver's License and a satisfactory driving record is desired at time of appointment and throughout employment in this position.
Knowledge, Skills, and Abilities
Knowledge of : correct English usage, grammar, spelling, punctuation and vocabulary; modern office practices, procedures and equipment; telephone techniques and etiquette; City policies and procedures; general office, mail processing, and customer service procedures and methods; record keeping and file maintenance.
Skill and Ability to : Skill in the operation of a variety of office equipment, including computer; ability to type 30 words per minute net, operate basic office equipment, personal computer utilizing standard software; follow oral and written directions; perform a variety of clerical work; establish and maintain effective relationships with others; maintain confidential files, interpret and explain laws and regulations; deal courteously and tactfully with the public. Ability to fluently speak, read, and write in Spanish is highly desirable.
Other Important Information
California Department of Motor Vehicle (DMV) Pull Notice System :
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles, if necessary.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear and may stand for extended periods of time. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and / or move up to 35 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. Incumbents are occasionally exposed to outside weather conditions, traffic, dust, gas, fumes and chemicals.
Application Packets Must Include : A fully completed online employment application which :
- Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
- Responses to the supplemental questionnaire.
- Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
- Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.
Selection Process : All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
Pre-employment Process
Hiring of Relatives : Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. Equal Opportunity Employer The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices. The City of South Gate The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.
Non-Sworn Employee Benefits
Effective 07 / 01 / 2024 - 06 / 30 / 2025
Approved 11 / 20 / 2024
1. Medical Insurance
2 . Dental Insurance
3. Medical & Dental Opt Out
4. Superior Vision Insurance
5. Life Insurance
6. Vacation Leave - (Pro-rated @ hire)
7. Sick Leave - (Pro-rated @ hire)
If hired after 1 / 1 / 93, refer to MOU
8. Personal Business
9. Administrative Leave for Exempt Employees - Pro-rated @ hire
10. Holidays
11. Longevity Pay
12. Bilingual Pay for qualified employees in eligible positions
13. Communication Allowance for eligible Exempt Employees
14. Education Incentive Premium for PMMA Employees
50 / month for BA / BS degree
15. Equipment Mechanics Tool Allowance
16. Deferred Compensation
17. Retirement CalPERS
Employee contributes 8.0% of Employee's Share of Normal Cost
18. Retiree Medical Insurance
19. Educational Reimbursement
Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within your application?
Do you have a high school diploma or equivalent?
Do you have a minimum of two (2) years of experience in basic clerical work?
If you selected "Yes" to Question #3, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered "No" to Question #3, please indicate N / A.
Are you fluent in English and Spanish?
Please describe your experience responding to public inquiries at a public counter. If you do not have experience in this area, please type N / A.
Please describe your experience responding to public inquiries at a public counter. If you do not have experience in this area, please type N / A.
Please describe your experience in handling confidential information. If you do not have experience in this area, please type N / A.
Please describe your experience conducting public hearings for legislative bodies and preparing minutes, agenda packets, and public hearing notices. If you do not have experience in this area, please type N / A.
Required Question
Salary : $48,432 - $58,872
