Police Clerk - Part Time

Salary : $20.09 - $25.83 Hourly

Location : South Milwaukee, WI

Job Type : Part-time

Job Number : 25-03

Department : Police Department

Opening Date : 02 / 27 / 2025

Closing Date : 3 / 9 / 2025 11 : 59 PM Central

Job Description

Under the limited supervision of the Administration and Services Commander, the Police Clerk performs office work of above-average difficulty and responsibility, and such work requires experience in general clerical and office procedures. This position is responsible for assisting the public in person and by telephone, receiving and processing citation and other payments, and filing and maintenance of police records.

Shift / Hours : Four hours per day, Monday through Friday; Twenty hours per week (generally); additional time as the job dictates.

Duties / Responsibilities

Essential Duties and Responsibilities :

• Receives and receipts funds for citations, bail, parking permits and other payments; notifies appropriate agencies of payee status updates if required.
• Respond to personal inquiries and assists citizens at the counter and by telephone regarding a variety of police matters.
• Receives and relays messages for police officers and command staff.
• Receives records requests in person, by fax, or by mail; Retrieves requested records and reviews for information that may not be legally released; redacts appropriate information prior to fulfilling records request.
• Scans documents related to police cases and attaches files to applicable cases; files cases appropriately.
• Answers telephone inquiries regarding citations, records requests, or other police business.
• Fulfills background check requests for other police departments, probation and parole, employers, and other county agencies.
• Collects and records statistics from domestic violence paperwork and provide information to command staff.
• Enters accident reports and submits reports to the Department of Transportation.
• Assists Records Custodian with annual payroll summary.
• Assists in the preparation of the annual report of the South Milwaukee Police Department.
• Maintains and troubleshoots department office equipment.
• In the absence of the full time Police Clerk, prepares claims of officers injured on duty; may assist with maintenance of records and data entry of payroll and attendance data.
• In the absence of the full time Police Clerk, assists in preparing invoices for approval by checking for accuracy, coding, and preparing purchase order requisitions and vouchers.
• Assists in updating the police department website.
• Serves as Notary Public.
• Receives training and serves as a back-up Public Safety Officer (dispatcher) as needed.
• Performs other related duties as assigned.
• Maintains prompt, predictable, and regular physical attendance.

Other

DESIRED MINIMUM QUALIFICATIONS :

Education and Experience :

Necessary Knowledge, Skills and Abilities :

TOOLS AND EQUIPMENT USED :

Personal computer and related software; multi-line telephone; calculator; cash register; copy machine; and fax machine.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hand-eye coordination is necessary to operate various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, stoop, kneel, crouch and crawl; climb, balance, bend, twist and reach; feel, talk, smell, and hear (normal range in normal office environment, corrected or uncorrected); lift, carry, push or pull up to 25 pounds.

Specific vision abilities required by this job include vision and the ability to adjust focus.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office setting. The noise level in the work environment is usually quiet to moderate, and occasionally loud.

SELECTION GUIDELINES :

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. All applicants may be required to submit to medical examination prior to appointment, consistent with the requirements of the position. Background check of local, state or federal authorities will be conducted for all applicants. Applicants must be legally authorized to work in the United States.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

RESIDENCY :

The residency requirement for all non-emergency city employees shall be as permitted by Wis. Stat. Sec. 66.0502.

SALARY AND BENEFITS :

As outlined in the annual Salary Ordinance.

The City of South Milwaukee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Minority applicants and Military Veterans are encouraged to apply.

Additional Information

Benefits for this position include vacation time, sick leave, and holiday pay.

Are you authorized to work in the United States?

Based on the job classification / job description, do you believe that you are able to perform the essential functions of this position with or without a reasonable accommodation?

The desired qualifications for this position include experience working in an office setting. Do you have office related experience? Your application should also reflect such experience.

Please describe your customer service related experience.

What makes you the ideal candidate for this position?

Do you understand that part of the pre-employment process will include a drug and / or controlled substance screening?

Have you filled out this application in its entirety? Information on your resume is not accepted in lieu of a completed application.

Do you acknowledge that untruthful answers or information on this application are grounds for non-employment or termination?

Required Question

Salary : $20 - $26