Community Services Supervisor

Salary : $66,984.00 - $89,772.00 Annually

Location : South Pasadena, CA

Job Type : Full Time

Job Number : 2425-036

Department : Community Services

Opening Date : 01 / 28 / 2025

Closing Date : 2 / 9 / 2025 11 : 59 PM Pacific

Position Overview

This recruitment may be closed or extended at anytime, with or without notice. Applicants are encouraged to apply early.

Interviews tentatively scheduled for 02 / 19 / 2025

Under the direction of the Community Services Deputy Director, plans, manages, promotes, and coordinates the activities of the Community Services Department, focusing on senior services, public transportation programs, and special community events; provides complex staff assistance to the department director; supervises full- and part-time staff; serves as a member of the City's management team; and related work as required.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Participates in managing, supervising and coordinating policy, procedures, goals and objectives necessary to provide Department services; developing new or modified systems policies and procedures; ensuring that policies are administered equitably.
• Assists in long range planning, including budgeting, purchasing and supervision of comprehensive community programs conducted within the city.
• Makes recommendations on matters of general policy, organizes and participates in public relations functions.
• Selects, trains, motivates, disciplines and evaluates personnel; plans and organizes work; develops and establishes work methods and standards; conducts or directs staff training and development.
• Oversee the management of leisure / contract classes, including instructors, payments and marketing.
• Manages the Recreation Center at Orange Grove Park and programs and use of other park and field facilities.
• Supervises recreation leagues.
• Provides staff support to the Youth Commission; represents Department at City meetings.
• Plans, directs and coordinates special events.
• Supervises the preparation and distribution of recreation publicity including publications, brochures, pamphlets, flyers and other printed materials.
• Conducts regular staff meetings for Youth Division.
• Meets with citizens, civic groups to discuss department programs and city-wide community relations.
• Monitors contract agreements.
• Supervises the establishment of fees for various fee-based programs; keeps records, prepares reports, gives oral presentations dealing with areas of assigned work, and may make special surveys and studies of programs.
• Reports to Community Services Director orally and in writing.
• Evaluates the relationship between needs and resources and adjust programs accordingly.
• Participates in preparing and administering the budget for the department, may call for preparing and administering federal and / or state grants.

Duties & Responsibilities

Education and Experience

A four year college or university degree in public administration, sociology or related field is preferred and / or at least five years of progressive experience in recreation, senior services, community services or related field, with at least one year of at the supervisory or management level.

Knowledge of :

Extensive knowledge of the principles, procedures, practices, and resources of public, private, and inter-agency recreation, senior and youth programs and community services; public administration principles and practices; related laws, ordinances, rules, and regulations; roles of citizen committees, commissions, organization of city government, and the effective methods of professional leadership within this framework; grant applications procedures and administration; principles and practices of supervision; recreational, cultural, and social needs of all age groups, with particular emphasis on serving the needs of seniors.

Ability to :

Qualifications

Working Conditions

Essentially an indoor desk job. The job may require traveling by car. Works outside on an occasional basis with exposure to dust, fumes, or high noise levels within regulatory standards and limits.

Physical Demands

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

Additional Requirement

Possession of or ability to obtain a Class C California Driver's License and a satisfactory driving record.

FLSA

Exempt

Additional Information

SELECTION PROCEDURE

This recruitment will close at 11 : 59 p.m. (Pacific Time) on Sunday, February 9, 2025 or once sufficient number of applications have been received. To be considered, please apply online under "Current Openings." This recruitment may close, or be extended, at any time, without prior notice. Applicants are encouraged to apply early.

HOW TO APPLY

To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents may be considered incomplete and will not be considered.

Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination before appointment. Only complete applications or applications that meet the minimum requirements will be considered.

EQUAL EMPLOYMENT OPPORTUNITY

The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239.

The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.

FAIR CHANCE ACT

The City of South Pasadena will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report (for non-public-safety backgrounds). Find out more about the Fair Chance Act by visiting

ABOUT THE CITY

The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.

Occupying 3.44 square miles of flatlands and hillsides, South Pasadena's unique character makes it one of California's most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood's favorite suburban filming locations, featured in numerous television and big-screen productions.

South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women's Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City's picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.

Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.

NOTE : The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.

The City of South Pasadena provides an extensive benefits package to support its employees' well-being and financial security, including long term disability. These benefits include :

SCHEDULE : City offers a flexible 4 / 10 work schedule, with remote / hybrid work as an option

VACATION : Vacation accrues based on years of service and experience; service with other agencies counts. Employees may cash out vacation once per year.

PAID TIME OFF : (Per Year)

Sick Leave : 96 hours (rolls over annually)

HEALTH & DENTAL INSURANCE : The City offers comprehensive medical, dental, and vision plans through CalPERS for the employee and their family. The City pays a significant portion of the premiums.

457 DEFERRED COMPENSATION PLAN : Optional for employee contribution through Empower. 1% Base Salary Contribution from the City into your account per pay period.

RETIREMENT BENEFITS : Retirement benefits are offered through CalPERS, with Classic members receiving a benefit of 2.0 @ 55 and employees paying a 7% contribution. The City does not participate in Social Security.

Do you have a valid Class "C" California Driver's License?

Did you graduate from a four-year college or university with a degree in public administration, recreation administration, sociology, or a related field?

Do you have at least one (1) year of supervisory or management level experience?

Do you have experience working in a Senior Center?

I understand that this is an in-person position , Monday-Friday 8am-5pm with no hybrid or remote option. I further understand that nights and weekends may be required.

Required Question

Salary : $66,984 - $89,772