What are the responsibilities and job description for the Clerk Principal position at City of Springfield, MA?
Position Purpose/Summary
Essential Functions
- Registers all incoming mail and faxes into log book and distributes to appropriate personnel.
- Maintains department supplies by submitting purchase order requests as necessary.
- Ensures files and records are maintained and stored properly.
- Performs work order record maintenance.
- Oversees purchase orders, payables, and account monitoring.
- Coordinates and maintains the director’s appointment calendar.
- Develops PowerPoint presentations, flyers, and brochures for various department events.
- Prepares and types reports, memorandums, and other correspondence.
- Performs receptionist duties at front desk.
- Makes travel arrangements and coordinates the usage of City vehicles.
- Sends out notices and reminders and maintains mailing database.
Knowledge, Skills, and Abilities
- General office, writing, and computer skills.
- Knowledge of the Microsoft Office Suite.
- Ability to proofread and make necessary edits to documents.
- Ability to multi-task and meet deadlines.
- Interpersonal skills to handle sensitive and confidential information.
Education and Experience
- High school diploma or equivalent.
- Two years of general office experience.
NOTICE: The following benefits are contingent upon hours worked and bargaining vs. non-bargaining agreements.
Medical/Dental/ Vision
75% City Subsidized
All health insurance plans include Dental and Vision
Retirement
Available to employees working 20 hours per week
Paid Vacation
Bargaining unit positions are subject to contractual obligations.
Paid Holidays
All City employees receive 11 paid holidays per year.
Paid Sick Time
Full time employees are immediately eligible to begin accruing 1 1/4 days per month which can be taken after 6 months of service. Unused sick days can be rolled over to subsequent calendar years. Supplemental Long Term and Short disability coverage is available to employees at the employee cost.
Paid Personal Days
Use up to 3 of your accrued sick days as Personal days. Personal days cannot be rolled over into the next calendar year.
Family Medical Leave Act (FMLA)
A means for eligible employees to balance work and family responsibilities by taking unpaid leave for authorized reasons.
Training
On the job and instructor led courses available
Employee Assistance Program
Free, confidential and personal assistance to employees and their families to resolve issues that affect their personal lives as well as job performance.
Direct Deposit
Easy, convenient, and free!
