What are the responsibilities and job description for the Clerk Principal position at City of Springfield, Massachusetts?
Salary : $43,543.50 Annually
Location : C520-Health
Job Type : Full Time
Job Number : 03846
Department : Health & Human Services
Opening Date : 02 / 13 / 2025
Closing Date : 2 / 27 / 2025 11 : 59 PM Eastern
Position Purpose / Summary
Responsible for transcription, record and file maintenance, promotional material production, events coordination, mailings, and other administrative support for the department. Work is performed under direct supervision. No supervision is exercised over other employees.
Essential Functions
- Registers all incoming mail and faxes into log book and distributes to appropriate personnel.
- Maintains department supplies by submitting purchase order requests as necessary.
- Ensures files and records are maintained and stored properly.
- Performs work order record maintenance.
- Oversees purchase orders, payables, and account monitoring.
- Coordinates and maintains the director's appointment calendar.
- Develops PowerPoint presentations, flyers, and brochures for various department events.
- Prepares and types reports, memorandums, and other correspondence.
- Performs receptionist duties at front desk.
- Makes travel arrangements and coordinates the usage of City vehicles.
- Sends out notices and reminders and maintains mailing database.
Knowledge, Skills, and Abilities
Education and Experience
NOTICE : The following benefits are contingent upon hours worked and bargaining vs. non-bargaining agreements.
Medical / Dental / Vision 75% City Subsidized
All health insurance plans include Dental and Vision
Retirement Available to employees working 20 hours per week
Paid Vacation Bargaining unit positions are subject to contractual obligations.
Paid Holidays All City employees receive 11 paid holidays per year.
Paid Sick Time Full time employees are immediately eligible to begin accruing 1 1 / 4 days per month which can be taken after 6 months of service. Unused sick days can be rolled over to subsequent calendar years. Supplemental Long Term and Short disability coverage is available to employees at the employee cost.
Paid Personal Days Use up to 3 of your accrued sick days as Personal days. Personal days cannot be rolled over into the next calendar year.
Family Medical Leave Act (FMLA) A means for eligible employees to balance work and family responsibilities by taking unpaid leave for authorized reasons.
Training On the job and instructor led courses available
Employee Assistance Program Free, confidential and personal assistance to employees and their families to resolve issues that affect their personal lives as well as job performance.
Direct Deposit Easy, convenient, and free!
Do you have a high school diploma or equivalent?
Do you have two years of general office experience?
Are you a current City of Springfield resident?
The City of Springfield requires all employees to be residents. If you are not a current Springfield resident, are you willing to relocate?
Required Question
Salary : $43,544
