What are the responsibilities and job description for the Human Resource Payroll Manager position at City of Springfield?
Responsible for overseeing all HR and payroll functions for the Police Department. Manages and tracks time and attendance, schedules, OT, court, holiday, vacation, sick and compensatory time, and retirement benefits. Maintains policies and ensures compliance with all City guidelines. Ensures the timely production of weekly payroll and provides HR/Payroll processes that support the mission of the Police Department. Work is performed under the supervision of the Director of Business and Technology and/or the Superintendent’s designee. Supervision is directly exercised over clerical employees.
- Provides HR / Payroll processes that support the mission of the Police Department and enables the department to meet its goals and objectives.
- Handles the day-to-day human resource issues and consults with other City departments as necessary.
- Manages / tracks / predicts employee time and attendance: schedules, overtime, court, holiday, vacation, sick, & compensatory time.
- Ensures confidentiality of all pre-employment, employment, and post-employment personnel information.
- Conducts pre-screening panel interviews for external and internal positions.
- Ensures positive, compliant processes are in place to protect the Police Department from litigation/grievances/etc.
- Maintains statistical information regarding acquired background information and submitting reports as needed.
- Assists in personnel record keeping tasks.
- Works closely with the City Human Resources department regarding hiring, discipline, and all HR related matters.
- In collaboration with the HR department, oversees the Civil Service process for the department which includes maintaining accurate records, filing required paperwork, and keeping detailed notes regarding promotions.
- Performs other related duties as required.
- Knowledge of labor law and collective bargaining procedures.
- Knowledge of Human Resources policies and procedures and applicable State and Federal laws, regulations and guidelines.
- Demonstrated ability to organize and maintain descriptive statistical data and generate cohesive reports
- Ability to manage EEO opportunity matters, investigate and resolve grievances, and submit EEO reports.
- Knowledge of standard payroll administration and practice.
- Ability to be strategic and functional.
- Strong organizational and customer service skills.
- Ability to prioritize tasks and projects to meet deadline.
- Demonstrated communication skill strength, both orally and in writing
- Ability to deal with the public and people at all levels
- Ability to maintain complete confidentiality of all matters related to the position
- Ability to research, understand and interpret IRS and MA rules and regulations as they apply to payroll.
- General computer and office skills.
- Bachelor’s degree in a related field.
- Four years of prior payroll and HR experience.
Salary : $61,956 - $80,574
