Human Resource Assistant or Coordinator

Salary and Benefits

Human Resources Assistant Salary: $44,870 to $56,087/year DOE

Individuals hired in this position have the opportunity to progress up to $67,304year, which is the maximum salary for this position as of December 2024.

Human Resources Coordinator Salary: $56,036 to $70,045/year DOE

Individuals hired in this position have the opportunity to progress up to $84,054/year, which is the maximum salary for this position as of December 2024.

Benefits: Full City Benefits Package. The City of St. George covers 100% of the premiums for the High Deductible health plan for full-time employees and their qualified dependents. New hires also receive 2 weeks of vacation time during their first year of employment, one of which is available to the employee on the first day of employment. To find out more about our benefits package, please visit our website at careers.sgcity.org.

Human Resources Assistant

Position Summary

Under the direction of the Human Resources Director, performs routine to complex technical duties as required for the City of St. George to support the total personnel program. Responsible to assist in a range of Human Resource activities. Supports the Human Resources Staff and Human Resources Director in all human resources and payroll functions.

Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only, and is not a comprehensive listing of all functions and tasks performed by positions in this class).

1. Promptly answers Human Resources department telephone calls. Routes calls to the appropriate party and provides information as appropriate.

2. Provides volunteers and independent contractors with necessary paperwork including background check forms and drug screens and tracks the process through completion. Completes background checks on all City volunteers and independent contractors.

3. Creates, tracks, updates and maintains multiple spreadsheets (employee email list/group, etc.).

4. Assists with employee-related meetings and programs.

5. Prepares new hire paperwork. Create new hire folders and files; ensure all legal documents are obtained and maintained (e.g., W-4, I-9, ROA documents).

6. Assists with the necessary steps for archiving terminated employees; including but not limited to pulling Direct Deposit and I-9 forms (electronic and paper) moving those documents from active to terminated, scanning files into employee archive, distributing URS notices to part-time employees, etc.

7. Assists in performing routine employee demographic updates to payroll and benefit systems.

8. Provides assistance to the Human Resources Staff and the Human Resources Director as needed.

9. Assists with responding to job posting inquiries. Assists with recruiting, screening, interviewing and hiring full-time, part-time, and seasonal employees.

10. Assists with Payroll functions and with the City’s time entry system. Participates in training and updating employees on the time entry system.

11. Assists in the annual open enrollment for benefits, including reviewing paperwork and forms for cafeteria plan, Flexible Spending Accounts, Health Savings Accounts, etc., for accuracy and completeness.

12. Assist in filing all employee paperwork.

13. Performs other related duties as required.

Typical Physical/Mental Demands/Working Conditions

Sitting or standing for extended periods of time operating assigned computer or office equipment. Intermittent walking. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with computer keyboard use and monitoring of computer video display screens. Intermittent exposure to stress as a result of human behavior, human error, work deadlines, and the demands of multiple complex projects.

Qualifications

Education: Bachelor’s degree in a business-related area or equivalent Certifications preferred.

Experience: Experience in Human Resources preferred.

Licenses and/or Certifications: Must possess a valid driver license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.

Knowledge, Skills and Abilities

Knowledge of:

• Equal Employment Opportunity principles and laws.

• Department of Transportation, Federal Motor Carrier Safety Administration and Federal Transit Administration policies and practices.

• Modern office terminology and procedures, telephone techniques, and time management skills.

• Letter and report composition; grammar and punctuation; and professional business writing skills including letters, reports, forms, table of contents, bibliographies, etc.

• Computer software applications and browsers/social media.

• Payroll systems and administration

• Basic employment laws and practices.

• Basic human resources principles and practices.

• Healthcare and benefit programs.

Ability to:

• Type 40 words per minute (net) tested.

• Demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.

• Establish work priorities and remain flexible while meeting established deadlines.

• Remain calm and mentally alert.

• Perform routine and specialized duties for long periods of time.

• Establish and maintain effective working relations with elected officials, department heads, the public, and officials and employees of other jurisdictions.

• Work independently and make sound decisions.

• Coordinate information, arrangements, and correspondence with minimal guidance.

• Communicate effectively orally and in writing, draft documents and gather information with minimal instruction, independently research and resolve recurring problems.

• Operate various computer software and spreadsheet programs; maintain data bases and hard copy filing systems.

• Deal with constantly changing priorities.

• Provide courteous information and service to the public and other City staff.

Human Resources Coordinator

Position Summary

Under the direction of the Human Resources Director, performs routine to complex technical duties as required for the City of St. George to support the total personnel program. Responsible to Administer a range of activities related to EEO reporting, DOT requirements, Wellness and special projects. Supports the Human Resources Staff and Human Resources Director in all human resources and payroll functions.

Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is illustrative only, and is not a comprehensive listing of all functions and tasks performed by positions in this class).

1. Promptly answers Human Resources department telephone calls. Routes calls to the appropriate party and provides information as appropriate.

2. Coordinates monthly and quarterly random drug screening for existing employees.

3. Performs FMCSA Clearinghouse and FTA employment and drug and alcohol checks. Tracks, updates and maintains multiple DOT spreadsheets (CDL/Medical DOT Card/Drug and Alcohol Policy).

4. Creates, tracks, updates and maintains multiple spreadsheets (employee email list/group, etc.).

5. Assists with employee-related meetings and programs.

6. Performs routine employee demographic updates to payroll and benefit systems.

7. Provides assistance to the Human Resources Staff and the Human Resources Director as needed.

8. Assists with responding to job posting inquiries. Assists with recruiting, screening, interviewing and hiring full-time, part-time, and seasonal employees.

9. Assists with Payroll functions and with the City’s time entry system. Participates in training and updating employees on the time entry system.

10. Assists in the annual open enrollment for benefits, including reviewing paperwork and forms for cafeteria plan, Flexible Spending Accounts, Health Savings Accounts, etc., for accuracy and completeness.

11. Assist in filing all employee paperwork.

12. Administers Wellness Program

13. Track and Assign necessary trainings.

14. Performs other related duties as required.

Typical Physical/Mental Demands/Working Conditions

Sitting or standing for extended periods of time operating assigned computer or office equipment. Intermittent walking. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with computer keyboard use and monitoring of computer video display screens. Intermittent exposure to stress as a result of human behavior, human error, work deadlines, and the demands of multiple complex projects.

Qualifications

Education: Bachelor’s degree in a business-related area or equivalent Certifications required. Education can be substituted with experience in human resources or similar experience on a year-for-year basis.

Experience: Minimum of one (1) year full time, paid, progressively responsible human resources experience performing similar duties required in this position.

Licenses and/or Certifications: Must possess a valid driver license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.

Knowledge, Skills and Abilities

Knowledge of:

• Equal Employment Opportunity principles and laws.

• Department of Transportation, Federal Motor Carrier Safety Administration and Federal Transit Administration policies and practices.

• Modern office terminology and procedures, telephone techniques, and time management skills.

• Letter and report composition; grammar and punctuation; and professional business writing skills including letters, reports, forms, table of contents, bibliographies, etc.

• Computer software applications and browsers/social media.

• Payroll systems and administration

• Basic employment laws and practices.

• Basic human resources principles and practices.

• Healthcare and benefit programs.

Ability to:

• Type 40 words per minute (net) tested.

• Demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.

• Establish work priorities and remain flexible while meeting established deadlines.

• Remain calm and mentally alert.

• Perform routine and specialized duties for long periods of time.

• Establish and maintain effective working relations with elected officials, department heads, the public, and officials and employees of other jurisdictions.

• Work independently and make sound decisions.

• Coordinate information, arrangements, and correspondence with minimal guidance.

• Communicate effectively orally and in writing, draft documents and gather information with minimal instruction, independently research and resolve recurring problems.

• Operate various computer software and spreadsheet programs; maintain data bases and hard copy filing systems.

• Deal with constantly changing priorities.

• Provide courteous information and service to the public and other City staff

To Apply: Submit a completed City of St. George Employment Application online at careers.sgcity.org. Applications are reviewed on an ongoing basis. Position is open until 1/12/2025 at 5:00 p.m. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. The City of St. George is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, color, national origin, age, disability, or genetic information.We make reasonable efforts to provide reasonable accommodation to disabled candidates.

Job Type: Full-time

Pay: $44,870.00 - $70,045.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $44,870 - $56,087