Executive Assistant

Announcement Number: 176565909

Telephone: 702-486-3420

• Fax: 702-486-3768
• Web: ag.nv.gov
• E-mail: aginfo@ag.nv.gov
  
  

Twitter: @NevadaAG

• Facebook: /NVAttorneyGeneral
• YouTube: /NevadaAG
  
  

AARON D. FORD

Attorney General

CRAIG A. NEWBY

First Assistant Attorney General

CHRISTINE JONES BRADY

Second Assistant Attorney General

STATE OF NEVADA

OFFICE OF THE ATTORNEY GENERAL

1 Nevada Way, Suite 100

Las Vegas, Nevada 89119

TERESA BENITEZ-

THOMPSON

Chief of Staff

LESLIE NINO PIRO

General Counsel

HEIDI PARRY STERN

Solicitor General

Unclassified Position Announcement

Open and Competitive

POSITION TITLE: Executive Assistant

GROSS Salary

$79,532.00 (Employer/Employee Paid Retirement)

$68,122.00 (Employer Paid Retirement)

DUTY STATION AND HOURS: Las Vegas, Nevada. The hours will generally be Monday

through Friday, 8:00 a.m. to 5:00 p.m., although occasional early morning, evening, and

weekend hours may be required.

POSITION STATUS: Exempt (FLSA); unclassified position entitled to standard state

benefits; serves at the will of the Attorney General. Employment with the Office of the

Attorney General ("OAG") is contingent upon successfully completing a NCIC/NCJIS

background check and fingerprint criminal history check.

POSITION SUMMARY: Executive Assistants provide the highest level of administrative and

secretarial support to members of the OAG's senior executive team. Assigned responsibilities

include facilitating management processes by acting as an intermediary on delegated

administrative support matters that require initiative, independent judgment, and discretion

in making determinations on varied problems and situations regarding issues of importance to

the executive.

The Executive Assistant position reports directly to General Counsel to the Attorney General.

The General Counsel is a member of the OAG's senior executive team and advises the

Attorney General and OAG personnel on a broad range of legal and policy matters. The

reporting relationship alone is not sufficient to warrant allocation to this class. In order to be

allocated to this level, the position must be assigned duties comparable to the representative

duties listed below.

Positions in this class are distinguished from Administrative Assistants by the complexity of

problems and issues which impact the executive's area of responsibility; the frequency and

content of personal contacts with elected officials, legislators, government officials, State

administration, and representatives of external entities including the media; the consequence

of error associated with communications, actions and decisions; and the knowledge, skills and

abilities required to assist the highest level executives. While some duties assigned to

positions in this class may seem similar to those of positions in the Administrative Assistant

series, there are significant differences in the scope of responsibility, consequence of actions

and decisions, and in the personal contacts typical of positions at this level.

Examples Of Duties

• Provide executive assistance in resolving administrative questions and issues not
  
  

requiring the executive's personal attention; act as an administrative liaison in conferring

with managers, government officials, and representatives of other organizations

concerning program activities and operations; and follow up on assignment status with

OAG staff.

• Read and screen incoming correspondence; make preliminary assessment of the
  
  

importance of materials based on the executive's instructions, agency activities, and the

predetermined, ongoing OAG priorities; resolve matters personally within parameters

established by the executive; follow up as required to ensure responses are timely and in

conformance to established standards.

• Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine
  
  

which are priority matters and alert the executive accordingly; make referrals to

appropriate administrative staff or provide requested information as appropriate.

• Maintain current knowledge of issues, problems, situations, and activities of special
  
  

interest to the executive regarding the OAG as a whole and its divisions and programs.

• Coordinate and facilitate the executive's calendar to schedule appointments and
  
  

engagements; arrange and facilitate conferences, meetings, trainings, and hearings for

commissions, boards, attorneys or other bodies; make travel, lodging, and meeting room

arrangements.

• Compose correspondence and prepare administrative reports, relying on a variety of source
  
  

material; respond to requests for public records or information regarding programs and

activities; communicate the activities, views, and commitments of the executive.

• Review, proofread, and edit documents prepared for the executive's signature; ensure work
  
  

product quality and quantity control by reviewing documents, reports, forms, records, or

other materials for content, completeness, or accuracy; ensure proper grammar,

punctuation, spelling, and usage as well as appropriate distribution and archiving.

• Respond to inquiries from external entities, exercising discretion in disseminating
  
  

information.

• Organize and maintain confidential records and files for the executive; ensure the security
  
  

of privileged information in accordance with federal and State laws and regulations;

authorize access to information as appropriate.

• Provide administrative support for the OAG's continuing legal education ("CLE") and
  
  

professional training program, including correspondence with the State Bar of Nevada

and National Association of Attorneys General.

• Provide administrative and logistical support for the OAG's Legal Internship Program.
• Plan, organize, coordinate, and oversee special projects and assignments relative to the
  
  

OAG as requested by the executive.

• Perform related duties as assigned.
  
  

Minimum Qualifications

EDUCATION AND EXPERIENCE: Graduation from high school or equivalent education

and five years of progressively responsible administrative support experience which included

overseeing administrative office activities, maintaining complex records, and coordinating

administrative communication including written and oral information to various managers

and work groups; OR one year of experience as an Administrative Assistant IV in Nevada

State service which included administrative support duties as described above; OR an

equivalent combination of education and experience as described above. Applicants must

possess a valid Nevada driver's license at the time of appointment and for continuing

employment.

ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES (required at time of application):

Detailed knowledge of: functions and operation of a legal or government executive office.

Ability to: provide administrative assistance and secretarial support to an executive;

communicate clearly and convey detailed and complex information to others on behalf of the

executive; perform specialized program support duties which require analytical and creative

thinking; plan, develop and implement production goals, work performance standards and

specific processes and procedures required to complete projects and ongoing assignments;

manage the executive's calendar as requested; receive and respond to inquiries involving

complex and sensitive issues which directly impact staff, operations and activities; make

operational decisions related to program support activities and office management within

established limits of authority; research and investigate complex questions and issues

requiring the review and consideration of historical data, current developments and probable

outcomes; compose effective correspondence, announcements, training materials, narrative

summaries and reports, proposals and recommendations, and other written materials; compile

and analyze records, numerical and descriptive information from forms, applications,

contracts, spreadsheets, invoices, and other materials.

Skill in: operation of personal computers including email and calendar management, file

management, word processing, spreadsheets, forms management, Microsoft Teams, OneNote,

database management, and associated business applications; operation of office equipment

such as copiers, calculators, printers, and other equipment.

WORKING CONDITIONS: This position requires mobility to work in a typical office

setting, use standard office equipment, and travel to offices and courts in various parts of

Nevada or United States. It also requires vision to read printed materials and a computer

screen; and hearing and speech to communicate in person and over the telephone. The

applicant must be able to speak in a clear and understandable manner, and to hear and

respond to questions posed. Reasonable accommodation may be made for some of these

physical demands for otherwise qualified individuals who require and request such

accommodation.

This position announcement lists the major duties and requirements of the job

and is not all-inclusive. The Executive Assistant will be expected to perform

additional job-related duties and may be required to have or develop additional

specific job-related knowledge and skills.

Applications will be accepted on a first-come, first-served basis and will continue to be

accepted until the position is filled. Applicants are therefore strongly encouraged to submit

their applications as soon as possible. Hiring may occur at any time during the recruitment

process.

Interested applicants should submit their cover letter, résumé, writing sample, and a list of

Three Professional References To

Office of the Attorney General

Attn: General Counsel

1 State of Nevada Way, Suite 100

Las Vegas, Nevada 89119

E-mail: AGGeneralCounsel@ag.nv.gov

The State of Nevada is committed to Equal Employment Opportunity/ Affirmative Action in

recruitment of its employees and does not discriminate on the basis of race, color, national

origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression,

pregnancy, domestic partnership, genetic information (GINA), or compensation and/or

wages.

Closing Date/Time: Until recruitment needs are satisfied