What are the responsibilities and job description for the Compliance Technician position at City of St. Joseph?
JOB TITLE: COMPLIANCE TECHNICIAN
DEPARTMENT: ADMINISTRATIVE SERVICES
DIVISION: PURCHASING
SALARY: NEGOTIABLE
CLOSING DATE: UNTIL FILLED
Job Summary/Scope
Provides support to the Purchasing Division by performing a variety of purchasing related administrative functions as well as compliance related and contract compliance functions. No supervisory and budgetary responsibilities.
Essential Duties And Responsibilities
Reviews, prepares, processes, generates and reconciles purchase requisitions and purchase orders.
Serves as the City’s primary resource for detailed statutory wage compliance and informs city personnel and, through pre-bid and pre-construction meetings, outside contractors concerning the requirements for state and federal wage determination and accountability standards.
Obtains State and Federal wage determinations and ENSURES they are made part of the bid specifications where necessary to ensure compliance with Missouri standards and/or Davis-Bacon Act.
Prepares and maintains internal records necessary for the proper administration of mandated Wage Compliance Program.
Audits contractor/sub-contractor payroll records to verify Missouri and/or Davis Bacon Act wage rate compliance. Requires adjustments and/or corrections of any irregularities in wage rates. Performs wage compliance testing and on-site interviews. Approves release of final payments to contractors after verification of compliance.
Assists in the preparation of bid packets; accepts formal and informal bids
Reviews and processes vendor invoices for payment and balances large purchase orders against department funds.
Audits monthly procurement card reconciliations for procurement compliance.
Assists City employees, vendors, bidders and others with procurement related activities and questions.
Sorts and distributes incoming and outgoing mail.
Complete and reconcile monthly postage reports.
Performs all other related duties as assigned
Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct to everyone with whom they come into contact during the performance of their duties. Examples of professional conduct include, but are not limited to, being courteous, helpful, respectful, communicative, informative, fair, honest, tactful and considerate.
Required Knowledge, Skills And Abilities
Knowledge of purchasing procedures and the basic organization of City government.
Ability to understand governmental accounting.
Ability to follow oral and written instructions.
Understanding of encumbrances, purchase orders, accounts payable, invoices, acknowledgments, pricing, discounts, shipping, and budget.
Thorough knowledge of Business, English, Math, Accounting, Spelling and Punctuation.
Knowledge of Microsoft Office.
Ability to work tactfully and courteously with other departments and the public.
Knowledge of standard types, forms and legal requirement of contracts.
Knowledge of governmental (state and federal) laws relating to construction practices and prevailing wage.
One to three years prior experience in purchasing or related field required.
Must successfully complete NIGP General Public Purchasing seminar within the first year of employment.
Material and Equipment Directly Used
Uses a variety of standard office equipment including, computers, typewriter printers, copiers, 10-key adding machine, telephone and other related equipment. May require occasional use of personal vehicle.
Working Environment/Physical Requirements
Work is performed in an office setting with a controlled environment and may require offsite travel by car or other means of transportation. Work involves bending, stooping, reaching and prolonged sitting and working at a computer terminal. Seldom need to lift more than 10 to 20 pounds. Occasionally lifts 35 to 40 pounds. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor. Prevailing Wage audits require on-site interviews.
Education
High School diploma or equivalent required. Bachelor’s degree in related field or equivalent education and experience desired. Courses in accounting, communications, contract law, ethics, purchasing/materials management preferred.
Passing of a drug screening required prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a Governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.
DEPARTMENT: ADMINISTRATIVE SERVICES
DIVISION: PURCHASING
SALARY: NEGOTIABLE
CLOSING DATE: UNTIL FILLED
Job Summary/Scope
Provides support to the Purchasing Division by performing a variety of purchasing related administrative functions as well as compliance related and contract compliance functions. No supervisory and budgetary responsibilities.
Essential Duties And Responsibilities
Reviews, prepares, processes, generates and reconciles purchase requisitions and purchase orders.
Serves as the City’s primary resource for detailed statutory wage compliance and informs city personnel and, through pre-bid and pre-construction meetings, outside contractors concerning the requirements for state and federal wage determination and accountability standards.
Obtains State and Federal wage determinations and ENSURES they are made part of the bid specifications where necessary to ensure compliance with Missouri standards and/or Davis-Bacon Act.
Prepares and maintains internal records necessary for the proper administration of mandated Wage Compliance Program.
Audits contractor/sub-contractor payroll records to verify Missouri and/or Davis Bacon Act wage rate compliance. Requires adjustments and/or corrections of any irregularities in wage rates. Performs wage compliance testing and on-site interviews. Approves release of final payments to contractors after verification of compliance.
Assists in the preparation of bid packets; accepts formal and informal bids
Reviews and processes vendor invoices for payment and balances large purchase orders against department funds.
Audits monthly procurement card reconciliations for procurement compliance.
Assists City employees, vendors, bidders and others with procurement related activities and questions.
Sorts and distributes incoming and outgoing mail.
Complete and reconcile monthly postage reports.
Performs all other related duties as assigned
Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct to everyone with whom they come into contact during the performance of their duties. Examples of professional conduct include, but are not limited to, being courteous, helpful, respectful, communicative, informative, fair, honest, tactful and considerate.
Required Knowledge, Skills And Abilities
Knowledge of purchasing procedures and the basic organization of City government.
Ability to understand governmental accounting.
Ability to follow oral and written instructions.
Understanding of encumbrances, purchase orders, accounts payable, invoices, acknowledgments, pricing, discounts, shipping, and budget.
Thorough knowledge of Business, English, Math, Accounting, Spelling and Punctuation.
Knowledge of Microsoft Office.
Ability to work tactfully and courteously with other departments and the public.
Knowledge of standard types, forms and legal requirement of contracts.
Knowledge of governmental (state and federal) laws relating to construction practices and prevailing wage.
One to three years prior experience in purchasing or related field required.
Must successfully complete NIGP General Public Purchasing seminar within the first year of employment.
Material and Equipment Directly Used
Uses a variety of standard office equipment including, computers, typewriter printers, copiers, 10-key adding machine, telephone and other related equipment. May require occasional use of personal vehicle.
Working Environment/Physical Requirements
Work is performed in an office setting with a controlled environment and may require offsite travel by car or other means of transportation. Work involves bending, stooping, reaching and prolonged sitting and working at a computer terminal. Seldom need to lift more than 10 to 20 pounds. Occasionally lifts 35 to 40 pounds. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor. Prevailing Wage audits require on-site interviews.
Education
High School diploma or equivalent required. Bachelor’s degree in related field or equivalent education and experience desired. Courses in accounting, communications, contract law, ethics, purchasing/materials management preferred.
Passing of a drug screening required prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a Governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.
