Recreation Specialist -PT (Special Events)

Under general direction, performs supervisory work involving planning and coordinating of special events at various parks and facilities throughout the City.  Work involves planning and implementing special events, scheduling and coordinating vendors, staff, and other logistics, processing vendor and/or sponsor registrations, recording and depositing revenues, administering budget, preparing statistical reports, and supervising event personnel. Reports to the Recreation Supervisor of Special Events.
 
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, and completing employee performance appraisals, interviews candidates for employment, conducts new employee orientation, recruits and supervises volunteers.

·Coordinates daily work activities, organizes, prioritizes, and assigns work, monitors status of work in progress and inspects completed work, consults with assigned staff, assists with complex problem situations, and provides technical expertise.

·Monitors participation and attendance in various events.

·Ensures division compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures, ensures adherence to established safety procedures, monitors work environment and use of safety equipment to ensure safety of employees, participants, vendors, and other individuals, initiates any actions necessary to correct deviations or violations.

·Performs administrative functions, prepares and administers annual budget, monitors and controls expenditures, develops long and short term plans, goals and objectives for assigned area, prepares weekly, monthly and annual statistical reports, records/reports accidents and incidents, prepares press releases and program flyers, prepares weekly work schedules and payroll reports, reviews, approves and forwards invoices for payment.

·Provides information and assistance related to division services, events, fees, procedures, forms, or other issues, responds to routine questions and complaints or requests for service, initiates problem resolution.

·Receives and processes registration forms for vendors and/or participants, receives monies in payment of registration fees or other fees/services, records and deposits  revenues.

·Prepares and completes various forms, reports, correspondence, registration forms, payments, invoices, brochures/flyers, posters, signs or other documents.

·Receives various forms, reports, correspondence, registration forms, payments, invoices, brochures/flyers, handbooks, policies, manuals, reference materials, or other documentation, reviews, completes, processes, forwards or retains as appropriate.

·Operates a computer to enter, retrieve, review or modify data, verifies accuracy of entered data and makes corrections, utilizes word processing, spreadsheet, desktop publishing, or other software programs.

·Monitors inventory of division equipment and supplies, ensures availability of adequate materials to conduct work activities, initiates request for new/ replacement materials, inspects equipment for proper operations, performs minor repairs as needed.

·Communicates with supervisor, employees, other division/departments, City officials, volunteers, instructors, program participants, community organizations, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice and direction.

·Attends Department and Division staff meetings, attends other meetings as needed.

·Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an a awareness of new trends and advances in the profession, reads professional literature, maintains professional affiliations, attends workshops and training sessions as appropriate.

·Responds to routine questions or complaints from the public.

·Assists with planning/implementation of special events for the City and or other divisions of the department.

·Participates in marketing and advertising for all types of events; attends community meetings; prepares presentations; develops outreach projects and programs.

·Maintains on-call status as required.

·Performs other related duties as required.

Bachelor's degree in, Recreation, Physical Education, Sports Management, Tourism, Hospitality, or a closely related field; supplemented by (1) year previous experience and/or training involving event development and management, administration, budget development, supervision, and personal computer operations. Must possess and maintain CPR & First Aid Certifications within six months of employment. Requires a valid driver's license.

• Ability to compare and/or judge the readily observable, functional, structural technical, or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things.
• Ability to speak and/or signal people to convey or exchange information. Includes giving/receiving instructions, assignments or directions from superiors, and giving instructions, assignments or directions to others.
• Ability to read a variety of reports, letters and memos, literature, etc.
• Ability to prepare correspondence, news releases, advertising copy, speeches or scripts, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
• Ability to speak before groups of people with poise, voice control and confidence.
• Ability to learn and understand relatively complex principles and techniques, to make independent judgments in absence of supervision, and to acquire knowledge of topics related to primary occupation.
• Ability to record and deliver information, to explain procedures and policies, and to follow oral and written instructions, guidelines and objectives.
• Ability to utilize mathematical formulas; to add and subtract; multiply and divide; determine decimals and percentages, determine time and weight, make statistical calculations, and interpret graphs.
• Ability to inspect items for proper length, width and shape, visually with office equipment and sports/athletic equipment.
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal amounts of stress when confronted with and emergency.
• Knowledge of the policies, procedures, and activities of the City and of Recreation Department practices as they pertain to the performance of duties relating to the position of Recreation Specialist.
• Knowledge of the principles, methods and techniques of planning and administering recreation/athletics programs and promoting the programs.
• Knowledge of the policies, practices, methods, objectives and goals of the Parks and Recreation Department.
• Knowledge of the requirements, policies and procedures of various media outlets necessary for promotional activities.
• Knowledge of photography.
• Knowledge of the current literature, trends and developments in the public relations and parks and recreation fields.
• Skill in written composition and graphic design.
• Ability to use popular computer driven graphics, word processing, spreadsheet and file maintenance programs.
• Ability to develop and maintain high visibility and good relations with department personnel, City officials, employees, media representatives and community groups.
• Ability to conceive, organize and implement programs to promote the department and its programs and activities.
• Ability to exercise initiative and independent judgment in a variety of work situations.
• Ability to research various topics and compile facts and data accurately.
• Ability to establish and maintain working relationships as necessitated by work assignments.

• Ability to work nights, weekends, early mornings, etc., as needed for event implementation.

• Ability to work in the elements, including heat and rain.

• Ability to lift up to 50 lbs

Salary : $22