Assistant to the Deputy City Manager

Position Summary:

The purpose of this position is to perform a wide variety of responsible, complex, and diverse advanced level professional duties involved in providing administrative, analytical, and technical support to the City Manager’s Office; plans, coordinates, and participates in various projects and program operations; coordinates assigned activities with City departments, outside agencies, and the general public; and provides information and assistance to internal and external customers regarding assigned programs and services. Employees in this classification demonstrate leadership elements and considerable independent judgment and initiative in carrying out special projects.

Position Scope:

This is a management support position.

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks. 

• Monitors, coordinates, and conducts various projects as assigned, including but not limited to environmental and beach management program, emergency management, grant and legislative funding program, and internship program. 
• Provides written/verbal reports to the City Manager’s Office regarding significant issues pertaining to city business; reviews reports and correspondence submitted by departments to City Manager’s Office, and determines/initiates appropriate action/response; presents possible solutions to challenges/problems. 
• Identifies federal, state, and local grant opportunities in support of city operations and projects. Assists the departments with grant preparation, submittal and monitoring. 
• Monitors and reviews state and federal legislation; tracks legislative bills; consults with state and federal lobbyists, City Attorney, and City Manager regarding legislative issues; writes and prepares letters to legislators; analyzes, researches, and prepares reports on legislation impacting the City.
• Communicates directly with department managers; receives feedback and assists divisions in understanding goals and vision of City Manager.
• Responds to queries from citizens in a professional and timely manner. 
• Reviews agenda items for City Commission meetings; contacts city departments for clarification, revisions, or additional information as needed; develops presentation material for use at Commission meetings and workshops. 
• Prepares or completes various forms, reports, correspondence, presentation materials, spreadsheets, newsletters, or other documents. 
• Communicates with City Manager, Deputy City Manager, Assistant to the City Manager, City Officials, other departments, employees, government agencies, local businesses, community organizations, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction. 
• Attends meetings, serves on committees, and makes presentations as needed. 
• Reviews and drafts legislation, policies and procedures for City Manager review and approval. 
• Assists the City Manager and Deputy City Manager in the day-to-day operations of the City Manager’s Office. 
• Assists the City Manager’s Office in the budget process inclusive of analyzing expenses and researching cost saving measures.
• Performs other related duties as assigned.

• Ability to perform a wide variety of highly responsible, complex, and diverse advanced level professional duties involved in providing administrative, analytical, and technical support to the City Manager’s Office involving the use of independent judgment and personal initiative.
• Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with minimum direction.
• Grants, emergency management, and project management.

Education & Experience:

• Bachelor's degree from an accredited college or university with course work in Public Administration, Business Administration, or a closely related field. 
• Three (3) years of progressively responsible experience and/or training that includes project management, budgetary review, public speaking, public interaction, grant administration, emergency management, office administration in a municipal setting, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. 
• Master’s degree preferred.

Licenses and/or Certifications:

• Valid Florida driver's license. 

Additional Information:

• There is a one-year probationary period. 
• It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.

Salary : $63,726 - $104,511