What are the responsibilities and job description for the Purchasing Agent I and Senior Purchasing Agent position at City of Tallahassee?
About Us
Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida, the City is 30 minutes south of the Georgia state line and one hour north of the Gulf of Mexico.
The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.
The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.
Apply On Or Before
Apply on or before 11 pm on Friday, January, 25, 2025
Department Name
Procurement
Job Specifications
MAJOR FUNCTION - Purchasing Agent I
This is responsible professional and technical work performing various moderately complex purchasing functions that support the specific needs of various City departments. Under the supervision of a senior purchasing agent, is responsible for consulting with departments to plan, coordinate and carry out procurement activities including: the development and solicitation of formal bid/proposal documents, developing commodities or services specifications and scope of work statements. Under the supervision of senior procurement staff, is responsible for carrying out competitive solicitations including Requests for Proposals (RFPs), Requests for Qualifications (RFQual), Request for Quotes (RFQ), and Invitation to Bids (ITB). Liaise with procurement coordinators to support contract development and administration efforts, in consultation with other key City personnel. Ensures that requirements to support the City's operations are presented to and executed by current and potential suppliers of goods and services, in accordance with all applicable laws, rules and regulations. Reviews requisitions for purchase to ensure they are within the guidelines of Procurement Policy and Administrative Policy and Procedures related to procurement activities. Work requires the use and exercise of independent judgment and initiative in review and evaluation of departmental requests, specifications, and proposals, as well as problem resolution. Work and is performed under the direct supervision of senior procurement staff.
MAJOR FUNCTION - Senior Purchasing Agent
This is highly responsible professional and technical work performing various very complex purchasing functions that support the specific needs of the various City departments. Responsible for consulting with departments to plan, coordinate and carry out procurement activities including: the development and solicitation of formal bid/proposal documents, developing commodities or services specifications and scope of work statements and contract development and administration. Independently runs, or leads teams of other purchasing agents, in highly complex and/or large dollar value competitive solicitations including Invitations to Negotiate (ITN), Requests for Proposals (RFPs), Requests for Qualifications (RFQual), Request for Quotes (RFQ), or Invitations to Bid (ITB). Ensures that requirements to support the City's operations are presented to and executed by current and potential suppliers of goods and services, in accordance with all applicable laws, rules and regulations. Reviews requisitions for purchase to ensure they are within guidelines of Procurement Policy and Administrative Policy and Procedures related to procurement activities. Provide expert advice and guidance to other purchasing agents or buyers. Work requires the use and exercise of independent judgment and initiative in the review and evaluation of department requests, specifications, and proposals, as well as problem resolution. Work is performed independently and with little or no supervision.
For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx
Minimum Training & Experience
Purchasing Agent I
Minimum Training And Experience
Possession of a bachelor's degree in finance, marketing, public administration, business administration, or a related field, and three years of relevant professional purchasing experience; or an equivalent combination of training and experience.
Senior Purchasing Agent
Minimum Training And Experience
Possession of a bachelor's degree in finance, marketing, public administration, business administration, or a related field, and seven years of relevant professional purchasing experience; or an equivalent combination of training and experience.
Necessary Special Requirements
Purchasing Agent I
Necessary Special Requirements
Must possess a valid Class E State driver's license at the time of application.
Senior Purchasing Agent
Necessary Special Requirements
Must possess a valid Class E State driver's license at the time of application.
Possession of one of the following credentials or a comparable certification, is required at the time of appointment: Certified Professional Public Buyer (CPPB); Certified Public Procurement Officer (CPPO); NIGP Certified Procurement Professional (CPO); or Project Management Professional (PMP).
Salary Range
$20.8354 to $56.5383/hourly.
Additional Information
Senior Purchasing Agent
Senior Purchasing Agent anticipated hiring rate is 37.22
Benefits Information
The City offers comprehensive benefits packages including paid vacation, sick leave, parental, and catastrophic illness leaves; defined benefit pension; defined contribution plans; paid holidays; tuition reimbursement; as well as medical, dental, vision, life, long-term disability, pre-paid legal, critical illness, and auto insurance plans. For information about benefits offered to eligible City employees,* visit ALEX
Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.
If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.
Equal Opportunity Employer
The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.
Veterans' Preference:
Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Accommodation for Persons with a Disability
If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.
Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida, the City is 30 minutes south of the Georgia state line and one hour north of the Gulf of Mexico.
The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.
The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.
Apply On Or Before
Apply on or before 11 pm on Friday, January, 25, 2025
Department Name
Procurement
Job Specifications
MAJOR FUNCTION - Purchasing Agent I
This is responsible professional and technical work performing various moderately complex purchasing functions that support the specific needs of various City departments. Under the supervision of a senior purchasing agent, is responsible for consulting with departments to plan, coordinate and carry out procurement activities including: the development and solicitation of formal bid/proposal documents, developing commodities or services specifications and scope of work statements. Under the supervision of senior procurement staff, is responsible for carrying out competitive solicitations including Requests for Proposals (RFPs), Requests for Qualifications (RFQual), Request for Quotes (RFQ), and Invitation to Bids (ITB). Liaise with procurement coordinators to support contract development and administration efforts, in consultation with other key City personnel. Ensures that requirements to support the City's operations are presented to and executed by current and potential suppliers of goods and services, in accordance with all applicable laws, rules and regulations. Reviews requisitions for purchase to ensure they are within the guidelines of Procurement Policy and Administrative Policy and Procedures related to procurement activities. Work requires the use and exercise of independent judgment and initiative in review and evaluation of departmental requests, specifications, and proposals, as well as problem resolution. Work and is performed under the direct supervision of senior procurement staff.
MAJOR FUNCTION - Senior Purchasing Agent
This is highly responsible professional and technical work performing various very complex purchasing functions that support the specific needs of the various City departments. Responsible for consulting with departments to plan, coordinate and carry out procurement activities including: the development and solicitation of formal bid/proposal documents, developing commodities or services specifications and scope of work statements and contract development and administration. Independently runs, or leads teams of other purchasing agents, in highly complex and/or large dollar value competitive solicitations including Invitations to Negotiate (ITN), Requests for Proposals (RFPs), Requests for Qualifications (RFQual), Request for Quotes (RFQ), or Invitations to Bid (ITB). Ensures that requirements to support the City's operations are presented to and executed by current and potential suppliers of goods and services, in accordance with all applicable laws, rules and regulations. Reviews requisitions for purchase to ensure they are within guidelines of Procurement Policy and Administrative Policy and Procedures related to procurement activities. Provide expert advice and guidance to other purchasing agents or buyers. Work requires the use and exercise of independent judgment and initiative in the review and evaluation of department requests, specifications, and proposals, as well as problem resolution. Work is performed independently and with little or no supervision.
For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx
Minimum Training & Experience
Purchasing Agent I
Minimum Training And Experience
Possession of a bachelor's degree in finance, marketing, public administration, business administration, or a related field, and three years of relevant professional purchasing experience; or an equivalent combination of training and experience.
Senior Purchasing Agent
Minimum Training And Experience
Possession of a bachelor's degree in finance, marketing, public administration, business administration, or a related field, and seven years of relevant professional purchasing experience; or an equivalent combination of training and experience.
Necessary Special Requirements
Purchasing Agent I
Necessary Special Requirements
Must possess a valid Class E State driver's license at the time of application.
Senior Purchasing Agent
Necessary Special Requirements
Must possess a valid Class E State driver's license at the time of application.
Possession of one of the following credentials or a comparable certification, is required at the time of appointment: Certified Professional Public Buyer (CPPB); Certified Public Procurement Officer (CPPO); NIGP Certified Procurement Professional (CPO); or Project Management Professional (PMP).
Salary Range
$20.8354 to $56.5383/hourly.
Additional Information
Senior Purchasing Agent
Senior Purchasing Agent anticipated hiring rate is 37.22
Benefits Information
The City offers comprehensive benefits packages including paid vacation, sick leave, parental, and catastrophic illness leaves; defined benefit pension; defined contribution plans; paid holidays; tuition reimbursement; as well as medical, dental, vision, life, long-term disability, pre-paid legal, critical illness, and auto insurance plans. For information about benefits offered to eligible City employees,* visit ALEX
- OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs
Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.
If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.
Equal Opportunity Employer
The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.
Veterans' Preference:
Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Accommodation for Persons with a Disability
If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.
Salary : $21 - $57
